SAFAC (Student Activity Fee Allocation Committee) is the student organization that supplements funding to COSO registered student organizations at UM that have at least 75% undergraduate membership. Organizations with less than 75% Undergraduate members will have their funding reduced proportionately. SAFAC consists of 13 voting members, 1 non-voting chair and 1 advisor.

In the middle of the spring semester, every organization has the opportunity to submit a budget request for the following fiscal year. Regular budgets cannot exceed the organization's five year average (which can be obtained by SAFAC if needed). This ensures that organizations will have funds in their account at the beginning of the academic year. 2011 Regular Budget Allocations were distributed at the end of Spring 2011. Missed the deadline last spring? You can submit regular requests at any time during the year for 2011-2012, as long as they are submitted by March 2, 2012. Not sure what your allocation is? Log onto the COSO Database at http://www.miami.edu/myumgroups, go to your organization, go the Documents folder under SAFAC allocation, and review your allocation.

Supplemental funding gives organizations the opportunity to request money in addition to what they have been allocated in the Regular Budget Request. Items requested in the Regular Request cannot be requested again on a Supplemental form. Organizations can ask for up to 2 total supplemental budget requests up to any amount they wish, but SAFAC asks that organizations plan ahead to allow all organizations an opportunity to present for supplemental funding.

Stipulated funding are funds that have already been approved by SAFAC to spend but are not yet placed for use in your account, and are noted on the budget as highlighted and italicized. Items are listed as stipulated as they need to be processed using a University Contract or are capital requests (which are always stipulated). These invoices are approved to spend with the written permission of the Director of Student Activities and Student Organizations. All invoices, bills, purchase orders, and payments that are noted on the budgets as stipulated (highlighted and italicized) need to be sent to the Student Activities Office to process for payment, BEFORE they are spent.

The deadline to apply for Regular, Supplemental and Capital Funding for the 2011-2012 fiscal year is March 2, 2012. Please remember that SAFAC meets every Wednesday and at times the schedule is booked, so Request forms should be submitted 4 weeks before your event occurs. Remember that SAFAC doesn't approve reimbursements so make sure you plan ahead. The deadline to ask for Regular Budgets for 2012-2013 is also Friday, March 2, 2012.

For Regular Budget Requests, allocation letters are posted to the COSO Database under your organization's page at http://www.miami.edu/myumgroups by the end of the Spring semester. Allocation letters for all other requests during the academic year will also be posted to the COSO Database under your organization's page. SAFAC tries to notify organizations within 10 days of the meetings so be sure to check your database page for uploaded documents. For those organizations asking for an appeal, please note that the allocation decision will be delayed one week to allow for the appeals process. For a timeline of appeals, visit the Funding Request & Appeals Process Page.

A SAFAC liaison is one of the 14 student committee members that has been assigned to guide you through the funding process. SAFAC liaisons have thorough knowledge of the funding process and guidelines, and will meet with you to answer any questions that you might have. Your liaison's signature is required before a request form can be submitted. You can find your organization's liaison here.

For any questions about SAFAC, please email the Chairperson at safac@miami.edu .