Housing and Residential Life Agreement
When a student signs a housing agreement for on-campus housing accommodations, the student agrees to respect and adhere to all policies and regulations pertaining to University housing as outlined in this document and any other document containing University housing rules and regulations including - but not limited to - the University's Student Bulletin, the Housing Agreement and affiliated addendums, Student Rights and Responsibilities Handbook, and other Department of Housing and Residential Life publications.
Each student is responsible for knowing these regulations and conducting themselves accordingly. Students who do not adhere to the University policies and regulations, as specified in the aforementioned publications, may be subject to disciplinary action that may include expulsion and/or the immediate termination of their housing agreement.
Student residents are responsible for rule violations occurring in their respective rooms and suite/apartment common areas and may be subject to disciplinary action for such violations.
The University and the Department of Housing and Residential Life reserves the right to refuse to enter into any agreement for University housing accommodations with any student.
Where the health, safety or academic environment may be compromised, the University reserves the right to make changes such as room changes and reassignment(s) to other residential areas or the termination of residency. Students who are charged with a violation of regulations may also be temporarily moved pending adjudication of charges.
All single first-year freshmen students are required to live in the University housing for at least two academic semesters. All single students who have earned less than 30 credit hours and have not resided in University housing for two academic semesters are required to live on campus for two academic semesters. This policy does not apply to single freshmen men and women who have been out of high school for more than one year, or to single freshmen men and women who live with their parents in the Miami area. Neither does it apply to those students who, for disciplinary or administrative reasons, may be denied the privilege of continued residence on campus.
Undergraduate students residing in University housing must be regularly enrolled students of the Day Division of the University, taking a minimum of 12 credit hours each semester. Graduate students (when housed) must carry a minimum of nine credit hours per semester.
Occupancy begins when the student signs for keys to their assigned University housing accommodations. Occupancy of a room is limited to a properly assigned resident and to the period for which the housing fee has been paid.
Residents are not permitted to sublease space to another.
No student is permitted to enter another student's room or apartment without permission from the occupant.
Students may not change or exchange rooms without prior approval from the Department of Housing and Residential Life Office.
Questions regarding occupancy should be directed to the Department of Housing and Residential Life.
Inspections/Administrative Search and Seizure
The University reserves the right to inspect rooms at any time. Such checks include but are not limited to those made to inspect for the presence of unauthorized persons, damages, verify residency, repair facilities, health and safety, and compliance with University and Department of Housing and Residential Life regulations as well as public laws.
In University Village, the inspection of apartments and individual bedrooms will take place on a regular basis; may be as often as once-a-month during the fall and spring semesters and more often during the transitional summer months of June and July.
In the event that there are facts and circumstances that lead a reasonable person to believe that contraband items or unauthorized persons are located in a room, suite, or apartment, professional staff members from the Department of Housing and Residential Life and/or the Dean of Students Office have the right to initiate the Administrative Search and Seizure process. During an administrative search the possessions of all residents residing in the room, suite or apartment and all individuals present in the room, suite or apartment will be searched.
In order to ensure adequate security in University housing, students and guests may be required to present identification upon request. Between 10:00 p.m. and 7:00 a.m. in the residential colleges, students and their guests must present picture identification and must sign in with the security assistant. Refusal to present identification may result in denial of admittance to University housing.
An overnight guest is considered to be a visitor utilizing the room/apartment of a resident student as a place of lodging.
A resident is permitted to have overnight guests of the same gender only with express permission of each of his or her roommate(s)/apartment-mate(s) for a maximum period of five days per semester. These five days may not be consecutive.
Residents are not permitted to have overnight guests during vacation periods (with the exception of Thanksgiving vacation and Spring Break), registration periods, exam periods, or other periods when formal classes are not in session.
The number of overnight guests permitted in any residence must not exceed the number of University beds in the room or apartment.
The resident accepts full responsibility for his/her overnight guest(s).
Department of Housing and Residential Life staff reserves the right to ask any guest to vacate the premises at any time.
The Area Director or designee is authorized to impose an administrative charge upon the student/resident of a residence of $100 per night for each overnight guest when it is determined that a resident has violated the policy for overnight guests. The unauthorized overnight guest charge may be appealed to the Director of Housing and Residential Life.
Care of Rooms and Facilities
It is expected that all residents will maintain reasonable standards of cleanliness in their room/apartment, and that rooms will be kept clear of trash and waste. Other conditions that contribute to substandard health and safety of the residents and that necessitate subsequent maintenance attention may subject the student to disciplinary action.
Each resident is responsible for the University property and furnishings in his or her room or apartment.
Alterations of the physical structure or property of the residence halls by students is not permitted without the written authorization of the Department of Housing and Residential Life.
Placing mattresses on the floor is not permitted.
Objects may not be placed on windowsills or ledges.
Student residents are responsible for rule violations that occur in their respective rooms and suite/apartment common areas, and may be subject to disciplinary action for such violations.
In order to avoid mold growth, it is important to prevent excessive moisture build-up in your room/apartment. Failure to promptly pay attention to leaks and moisture that might accumulate on various surfaces or that might get inside walls or ceilings can encourage mold growth. It is necessary for residents to use appropriate climate control, keep their room/apartment clean, and take other measures to retard and prevent mold and mildew from accumulating in their room/apartment. Residents should not block or cover any of the heating, ventilation or air-conditioning ducts and to report any evidence of a water leak or excessive moisture, mold or mildew-like growth. Resident also should report any failure or malfunction in the heating, ventilation, air conditioning systems as well as any inoperable doors or windows and any moldy, dank or “off-odors” in the room/apartment, even if mold or mildew is not evident. Finally, residents should be responsible for damage to the room/apartment and/or their personal property resulting from the failure to comply with the terms of this paragraph.
Pets, other than aquarium fish and approved service animals, are not permitted in any residential college room or in University Village. This pertains to visiting pets as well as those of the residents of the room/apartment.
Residents are provided trash chutes or collection receptacles on each floor of the residential colleges along with the first floor of each apartment building in the Village. Residents shall properly and frequently deposit all trash from their rooms/apartments into these trash chutes/collection receptacles. Under no circumstances shall residents leave trash, in containers or otherwise, outside in exterior hallways, landings, or stairwells nor anywhere else other than designated trash collection receptacles or chutes. In University Village, residents shall be responsible for picking up any garbage, refuse, cooking grease, or debris dropped outside their apartment by fellow residents and/or their guests or invitees. Failure to abide by these requirements constitutes a health and wellness hazard and residents will be referred to the University discipline system.
Residential College Rooms/Apartments
While there is opportunity for students to express individuality in decorating their rooms/apartments, all residents are expected to follow these guidelines at all times:
Combustible materials are prohibited such as: straw, hay, palm fronds, cane reeds, vines, branches, leaves, and Spanish moss.
The use of adhesive substances such as contact paper, glue, or decals on walls, ceilings, floors, doors, or furnishings may result in damage to existing surfaces and is therefore prohibited. Items such as sheets, flags, tapestries, fish nets, beads and parachutes may not be suspended overhead in students' rooms, entrance ways or hallways. Hammocks and other suspended chairs are also prohibited.
Students assigned to a University residence are responsible for any decorations that alter, ruin, or otherwise damage University property within that residence. Students are prohibited from painting any part of their rooms, apartments, doors, entrance ways, or hallways.
Students may provide their own refrigerator as long as it operates on no more than 1.5 amperes and 175 watts. Microwaves may not exceed 900 watts.
All regulations pertaining to room decorations also apply to public areas of University housing. Students must receive permission from the Area Director or designee before decorating public areas.
In order to comply with local fire and safety regulations, the following restrictions have been imposed:
Barbecue grills and other cooking utensils shall not be used or kept on balconies, terraces, bathrooms, lobbies, porches, stairwells, apartments or resident rooms.
Coffee pots, hot pots and popcorn poppers with encased heating units are permitted. They may be used only for the express purpose of heating liquids. Popcorn poppers may only be used for the purpose of making popcorn. All open coil appliances including toaster ovens and portable burners are prohibited. This includes but is not limited to George Foreman-type grills, induction burners, and the like.
Electrical extension cords are not permitted. Residents should utilize power strips that monitor the flow of electricity (such as models made by Tripp-Lite or GoldX) for their appliances and electronic devices. (120 volt, U.L. approved; built-in manual reset; 15-amp circuit breaker; maximum length of cord six (6) feet; maximum six (6) outlets at end of cord)
Multi-outlet electrical plugs that are attachable to a permanent outlet are also prohibited. All electrical appliances must be attached directly to a permanent outlet or onto a power strip as noted in 3 above.
The possession or use of gasoline or flammable petroleum products and canned heat units within University housing living units is prohibited.
Cooking is not permitted in student rooms except for the use of coffee pots, popcorn poppers, microwave ovens and hot pots (all four with encased heating units). Cooking is permitted only in Department of Housing and Residential Life-designated student kitchen areas and University Village apartment kitchens.
Installed window fans and air conditioning units within University housing living units is prohibited.
Drums and electrically amplified musical instruments, including microphones, may not be used in student rooms/apartments.
Refrigerators other than those meeting Department of Housing and Residential Life specifications are prohibited.
The structural makeup of University Village apartments allow for wide latitude in respect to food and the use of electrical appliances for cooking. Students in the apartments are permitted to use cooking appliances which do not exceed 7.5 amps or 1,400 watts. Students are advised to use caution with such items and be mindful not to allow amperage or wattage to exceed a particular circuit's capacity.
If a resident violates any of the above policies, Department of Housing and Residential Life staff have the right to confiscate such items, which may be held indefinitely. Confiscated items will be returned when the owner signs a release form at the reception desk.
Motorcycles, motor scooters, motor bikes and petroleum powered all-terrain vehicles are prohibited in all University housing areas.
The possession or use of candles or incense within a student room or apartment is prohibited.
Damage to University
Charges may be assessed against any individual responsible for damaging University or personal property. If the individual responsible for damages, over and above normal wear and tear cannot be identified, then the student(s) assigned to the damaged room when the damage occurred will be assessed equally. Students are not permitted to repair damaged University property. All damaged University property must be reported to the appropriate residential area reception desk/office, which will make arrangements for necessary repairs, and assess charges when appropriate.
Tampering with, altering or changing any safety equipment, lock, fire alarm, smoke detector, sprinkler, fire extinguisher, other mechanical systems (including electrical or plumbing systems) is strictly prohibited. Residents will be referred to the University discipline system and may face termination of residency on campus.
Access Control (Locks/Keys and Room/Building Entry)
All locks, keys, electronic locks, and issued temporary access cards are the property of the University and are not to be repaired, changed, or duplicated except by University facilities personnel. Residents are not to borrow keys/access cards from other residents nor lend keys/access cards to anyone. If a student's key/access card is lost or stolen, or if for any other reason a student wishes to have his/her lock changed/re-programmed, he/she will be responsible for the cost of re-keying the room/apartment or re-programming the lock.
Controlled access points (doors and gates) are provided in all residential areas to control access. The access door/gate alone is not a guarantee of your personal safety or security, nor is it a guarantee against criminal activity. Residents and/or their guests should not impair the use or function of the access doors/gates. Residents are solely responsible for the control of visitor access to your room/apartment.
All residential areas are equipped with video cameras that monitor all points of entry in the community. Everyone who enters or leaves a specific building is recorded as well as other activities in the vicinity of the entry point. The cameras record 24 hours a day and 7 days a week. Images captured by the administrative video monitors may be used as evidence of activity that violates Department of Housing and Residential Life and/or University policies, which includes violations of access control policies. Residents should not in any way impair the use or function of the cameras.
Where telephone access is provided, students must provide their own telephone. Each telephone must meet the following specifications:
Telephones must be FCC Registered have a "Ringer Equivalency Number" (sometimes designated as REN) of 1.0A.
Telephones must be touch-tone. Additional telephone options such as speakerphones and answering machines must also adhere to the specifications.
Students will be responsible for the cost of any repairs to University property that are a result of telephone equipment that does not comply with the specifications listed above.
Students are responsible for the payment of any and all long distance calls made from the telephone in their assigned residence and any and all unauthorized charges made in other University housing areas.
Anyone found to be making fraudulent telephone calls may be subject to disciplinary action by the University of Miami and/or legal action by the telephone company under federal and state statutes.
Third party number billing and acceptance of collect calls in University housing is prohibited. Such actions could result in the complete disconnection of the telephone service, University disciplinary action, and possible prosecution under federal and state statutes.
Residents and their guests and invitees shall, at all times, maintain order and reasonable quiet at all times in residential areas. Loud, offensive, disturbing or objectionable noises, boisterous activities or conduct that unreasonably disturbs the ability to study, sleep or the enjoyment of a residential area by other residents and their guests (including unreasonable uses of televisions, radios, stereos or other electronic equipment, amplifiers, guitars, pianos, keyboards or other musical instruments, or computers) or unreasonably disturbs the surrounding neighbors is prohibited. Resident shall comply with all local rules and regulations relating to noise and nuisances. In the event residents or their guests violate this paragraph, they will be referred to the University’s discipline system.
In cases where residents violate the quiet hours of a floor/apartment area, the Department of Housing and Residential Life reserves the right to make room changes or terminate residency.
No drums or electrically amplified musical instruments, including microphones, may be used in student rooms/apartments.
Music of any type may not be directed or broadcasted outside of rooms/apartments.
Restricted Areas/Special Living Areas
Students are not permitted in mechanical, electrical or other utility spaces or on window ledges or the roofs of any University buildings.
In cases where special living areas have been designated, the policies and regulations governing these specific areas will be outlined and distributed by the Department of Housing and Residential Life Office. Unless specifically stated, all policies in this guide shall apply to these special living areas.
Bicycles may only be stored in student rooms or exterior bicycle racks. Bicycles stored illegally may be confiscated by authorized University personnel, and disciplinary action taken. Bicycles may not be ridden inside University buildings.
Skating, Rollerblading, and Use of Scooters
Skateboarding, roller skating, rollerblading, and the use of scooters is prohibited in University housing lobby area, hallways, rooms/apartments, lounges, pedestrian areas adjacent to the residential areas, and other indoor public areas. Violation may result in confiscation of the skateboard, roller skates, roller blades, or scooter and disciplinary action.
Department of Housing and Residential Life/University Property
Department of Housing and Residential Life/University property may not be removed from University housing or from the public areas without written authorization from an authorized Department of Housing and Residential Life staff member. Students missing assigned property or found with furnishings from the public areas of the University in their rooms/apartments are subject to replacement cost, moving charges, and disciplinary action.
Waterbeds, Water Furniture,
Hot Tubs, and Spas
Waterbeds, water furniture, hot tubs, and spas are prohibited in all areas inside and outside University housing.
In the event any item that is prohibited by University regulation or state or local laws is discovered in a University housing room/apartment, all residents assigned to that room/apartment where the contraband is found may be considered in possession of the item(s) for disciplinary reasons.
Authorized/approved posters or flyers may be placed on bulletin boards only and attached by thumbtacks or staples. No other means of attachment is permitted.
No posters/flyers are allowed on windows, doors, walls, or any other unspecified surfaces.
Posters/flyers must be removed no later than one day after the event that is advertised.
Students wishing to hang a poster must have prior approval from the Area Director or designee responsible for the residential area where the poster/flyer will be posted.
For additional guidelines regarding posters, please refer to the Poster Policy section of the Student's Right and Responsibilities Handbook.
Windows and Exteriors of
Residential Colleges and University Village Apartment Buildings
No object or material may be placed in, on, or hung from, in front of, or behind windows which block transparency or alters the appearance of the windows or the exterior of the building. Also, no object (i.e., signs, banners, aluminum foil, towels, sheets, ropes, wires, etc.) may be placed on the exterior of the building.
Specific to University Village, all draperies, drapery linings, shutters or blinds visible from the exterior must show white or off-white so as to give a generally uniform appearance. Residents cannot use foil or other unsightly materials to cover the windows nor may neon or flashing signs in the windows be displayed. Garments or laundry, rugs or any other items, including but not limited to, flags, banners or pennants, may not be hung from the windows or any other exterior area of University Village. Welcome mats can be placed in front of doors, but rugs or carpet remnants are not permitted. Objects shall not be thrown from any window, doorway, landing or stairwell of the premises or other areas of the apartment or from any other area of the Village.
Exceptions to these regulations may only be made by the Department of Housing and Residential Life Office and must be in writing.
Solicitation/Distribution of Materials
No materials may be distributed under, on, against, or in front of doors to student rooms/apartment in University housing. Solicitation, canvassing and/or distribution of flyers or any other materials is prohibited anywhere in residential areas as well as on the exterior of buildings and including in the two University Village parking garages. Exceptions to this regulation may be made by the Area Director or designee of the residential area, and must be in writing.
Residents may not engage in any sport or sport related activities within University housing rooms/apartments, lounges, hallways, stairwells, or other public areas. Sports or sports related activities include, but are not limited to: Frisbee, floor hockey, golf, bowling, football, soccer, baseball, and basketball. Also, students may not use water pistols, super soakers, or any other mechanism that projects water in the above-mentioned areas.
In the event that the Vice President for Student Affairs or his/her designee reasonably believes that there is a clear and present danger to the health and/or safety of any person or persons as a result of conditions or events on or originating from the campus of the University of Miami, it shall be within the discretion of that official to invoke emergency powers and waive the delineated procedures, duties, and rights associated with search and seizure and to authorize a controlled and orderly search of the University of Miami campus and/or any unit thereof by authorized agent of the University of Miami. Any and all evidence resulting from the search and procedure shall be considered admissible for any and all University discipline and prosecutorial purposes. General Visitation Policies, Rights and Responsibilities
Possession and consumption of alcoholic beverages is prohibited for individuals who are under 21 years of age. Persons under 21 years of age cannot have alcohol in their possession at any time. Serving alcoholic beverages to an individual less than 21 years of age, purchasing alcoholic beverages for an individual less than 21 years of age or negligently allowing a minor to consume alcoholic beverages is prohibited. Serving alcoholic beverages to anyone who is visibly intoxicated is prohibited. Public consumption of alcoholic beverages is prohibited. The consumption of alcohol or possession of an open container is prohibited in all common areas of residential colleges and University Village. A public area is any area outside of a student’s room/apartment, such as, but not limited to, grounds, corridors, stairways, courtyards, or any other public areas in and around residential buildings. Common source containers (i.e. beer kegs, party balls, punch bowls, etc.) and drinking games are also prohibited as are paraphernalia for drinking games or quantity consumption (funnels, beer bongs, etc.). Students found in violation of these regulations face University disciplinary action as well as possible termination from on-campus housing.
First year resident students (students residing on the Coral Gables campus who are attending college on a full time basis for the first time) are restricted from purchasing a parking permit to park a vehicle on the Coral Gables campus. Other resident students living in the residential colleges who want to bring a vehicle to campus must purchase a parking permit from the Department of Parking and Transportation Services.
Residents of University Village with a vehicle must purchase a parking decal that will permit them to park in the Village community’s parking garages. The parking permit will not allow residents to park elsewhere on campus, except after hours, and residents will be fined and/or towed for such unauthorized parking.
All residents with parking permits and their guests/visitors shall comply with the parking and traffic regulations of the University, including the University of Miami Moving Vehicle Parking Code, and of the City of Coral Gables at all times. Driving or parking on lawns or other landscaped areas in or around residential buildings is prohibited. All resident vehicles shall be properly licensed and registered with the Department of Parking and Transportation Services. Any unlicensed, unauthorized vehicles will be towed, booted and/or stored at the expense of the owner of the vehicle. The Department of Housing and Residential Life, nor the Department of Parking and Transportation Services is not responsible for any damage, injury, theft or vandalism to resident and/or resident’s guests’ vehicles while parked on campus. Residents shall take precautions to protect their vehicles when parking in surface lots and parking garages.
The University of Miami's Coral Gables campus became a smoke-restricted campus in September 2011, and went smoke-free in August of 2013. Smoking is prohibited anywhere on the Coral Gables campus. This prohibition includes all residential areas of the campus, including but not limited to, individual apartments & rooms, hallways, stairwells, courtyards or common areas.