Facilities Financial Services (FFS) supports the accounting and billing services for facilities maintenance including energy, utilities, custodial and grounds services for the Coral Gables Campus Community. Additionally, we provide analytical support, customized departmental reports, performance metrics and graphs used to monitor the facilities operations.  Our goal is to provide accurate and timely services to both internal and external customers, in a courteous and friendly manner.

Facilities Charge- Backs
Labor and materials charges for work orders appear in your FRS account on a bi-weekly basis, at the time of the A03 payroll. Invoices for contractor work performed on your behalf and for materials purchased at the Materials Management Warehouse, will generally appear in FRS within 30 days of the completion of the work order. Facilities Charges will appear in FRS as follows.

Transaction Code

For general information regarding charges for work orders requested and funded by your department, please use the FRS work order number shown in ‘Ref2’ (ex.1987643) to view the work order details via the Service Request desk. You may also email your request for more information to .(JavaScript must be enabled to view this email address).

Utility Costs
Utilities are charged to appropriate building accounts and posted to FRS with the ‘Ref 2’ LBP-UTL.  For questions related to utilities, please email .(JavaScript must be enabled to view this email address). Utility journals are based on the invoice received from the utility provider, plus a marginal facilities overhead fee.  The overhead fee is used to offset administrative cost related to utility and energy services, including bill processing, energy reports preparation, energy management, security and fire alarm systems monitoring.

Utility charges and their object codes include:
3831-Electricity
3832-Chilled Water
3833- Water
3834-Gas
3836- Coral Gables Sewer

For a Facilities Management labor rate please email .(JavaScript must be enabled to view this email address)