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SharePoint/MySite FAQ
SharePoint
Currently, most faculty, admin, and staff are eligible to request a departmental SharePoint site. However, medical school departments should request a SharePoint site through Medical IT at 305-243-5999.
- Navigate to the assigned URL for your department/group’s SharePoint site. If you are unsure of your URL, please send an email to ites.swat@miami.edu.
- Login to your SharePoint site with your CaneID and password.
SharePoint site access is based on permissions given by your local (or global) SharePoint administrator with in the SharePoint site.
SharePoint site administrators vary from site to site. For contact information for your local SharePoint site administrator, please email ites.swat@miami.edu.
SharePoint allows customizations by the user. You may change the theme or move webparts around on your SharePoint site to customize the page.
In addition, SharePoint may look and function differently depending on the internet browser you use to access it. Internet Explorer 6.0 and above is recommended for best compatibility.
In addition, SharePoint may look and function differently depending on the internet browser you use to access it. Internet Explorer 6.0 and above is recommended for best compatibility.
Navigate to your SharePoint URL. SharePoint is accessible from anywhere with internet access. If you are unsure of your URL, please send an email to ites.swat@miami.edu.
Please email ites.swat@miami.edu with your site URL. Please note, approval by the departmental SharePoint site administrator is required for site deletion.
The maximum file size per upload to web storage is 100MB.
Initially your SharePoint site collection is created with 5GB of space. To increase the size of your SharePoint site, please email ites.swat@miami.edu.
Typical document, picture, and sound files can be saved in storage. However, you may not upload .app, .class, .dll, .exe, .mat, .msi, or .vb files. If you have questions about a particular type of file not included here, please contact us at ites.swat@miami.edu.
All SharePoint content is protected by restricted physical access to server, network perimeter firewalls, account (CaneID) access restrictions, anti-virus software and Secure Socket Layer communications. In addition, all content is backed-up daily to ensure that no documents or information is lost. Backups are stored for one year.
Please refer to Microsoft's SharePoint 2007 Help and How-to.
Who is eligible for a MySite account?
To be eligible for MySite, you must be a currently enrolled student in the University of Miami and have a UMail account. (Excluding Law and Medical students)
How do I delete my MySite account?
From your MySite, click on Site Actions and click on Site Settings. From the Site Administration section, click on "Delete this
site." Confirm that you want to delete your MySite. Caution! All your web storage documents and sub-sites will be deleted this action.
Who can see my MySite?
Your MySite has a private view (My Home) and public view (My Profile). Only you can view content in My Home. The My Profile view can be accessed and seen by UM faculty,
staff, and students using the MySite service.
How long can I keep my MySite account after I graduate?
You will be able to access your MySite account for up 12 months after you graduate. If you need help migrating your web storage files from MySite, the staff at CaneNet
Connection will be glad to assist.
How long can I keep my MySite account if I left the university
prior to graduating?
If you left the University of Miami on amicable terms, you will be able to access your MySite account for up to 3 months. If you need help migrating your web storage files
from MySite, the staff at CaneNet connection will be glad to assist.
Why does my MySite look different from someone else's?
MySite was built to allow customizations by the user. You may change the theme or move webparts around on your MySite to personalize the page.
In addition, MySite may look and function differently depending on the internet browser you use to access it. Internet Explorer 6.0 and above is recommended for best compatibility.
In addition, MySite may look and function differently depending on the internet browser you use to access it. Internet Explorer 6.0 and above is recommended for best compatibility.
What are web parts?
Web parts are content areas that can be personalized and moved around on the page to your customization. Example content for web parts include pictures, links list,
document lists, news feeds, etc.
Can I recover deleted files?
You may restore deleted files from your Recycle Bin for up to 30 days. You may also contact us beyond 30 days of deletion to check for a back-up copy at spsherpas@miami.edu. Only you can view content in My Home. The My Profile view can be accessed and seen by UM faculty, staff, and
students using the MySite service.
How do I find my classmates on MySite?
MySites have access to the GAL (global access list) so that you can find their contact Information simply by using the search toolbar in the top right corner of the MySite
page and setting the scope to 'People.' You may only be able to view their MySites if they have created one.
What is the upload size limit for document storage?
The maximum file size per upload to web storage is 100MB.
What is the web storage size limit on MySite?
You can have up to 2GB of web file storage on your MySite. If you need more storage space, contact spsherpas@miami.edu.
What types of files cannot be saved in MySite web storage?
Typical document, picture, and sound files can be saved in storage. However, you may not upload .app, .class, .dll, .exe, .mat, .msi, or .vb files. If you have questions
about a particular type of file not included here, please contact us at spsherpas@miami.edu.
How secure are my documents in MySite web storage?
All MySite content is protected by anti-virus software. In addition, all content is backed-up daily to ensure that no documents or information is lost.