A worker who is not an employee and is not paid directly through UM payroll.
Cost centers are used to track financial and human resources transactions with a financial impact, such as hiring or terminations. Employees are assigned a cost center when hired. Cost centers can be rolled up into cost center hierarchies, which can only store cost centers for reporting purposes.
Employee Self Service (ESS):
Employee access and, in some cases, ability to update their personal HR, Benefits, and Payroll data. An example of Employee Self Service is access to change preferred contact information. Employees manage their personal data through the All About Me landing page.
Employee type is a categorization that is assigned to each employee when the employee is hired. For the most part, this designation is informational only. You can search or filter employees by their employee type. For example, in Workday, you can designate an employee type of “Fixed Term Employee." Employees of that type have fixed end dates of employment.
Job Family (Group):
The broadest category of classification. Examples of Job Family Groups include staff, faculty, researchers and students.
Broad groupings of jobs that perform similar functions. Examples of job families include information technology, human resources, administrative support, facilities and the library.
Defines the type of work performed in exempt and non-exempt positions. It also defines generic features and characteristics of a job and of a position that uses that profile. The more specifically defined a job profile is, the more specifically defined those jobs and positions will be, by default. Job profiles are the most specific element in the job catalog: job profiles make up job families, which make up job family groups.
Landing pages display a collection of worklets to enable you to quickly view data and perform tasks. Some common landing pages are My Workday, My Workday 2.0, All About Me, and My Team. There are other specialized landing pages, such as dashboard landing pages.
- My Workday: My Workday is a landing page that displays a grid of worklets such as Inbox and My Requests. You should enable My Workday only for administrator and professional roles, not for Employee Self Service or Manager Self Service.
- My Workday 2.0: My Workday 2.0 is only available to anyone who an administrative role. It is the home of the Workfeed worklet. It displays information based on your Workday role(s) and the content you have chosen to display.
- All About Me: The All About Me landing page displays commonly used links to support employees or contingent workers. This page is displayed when the employee logs into Workday and is where they can view/update personal information.
- My Team: The My Team landing page is designed for managers and allows them to access tasks they would initiate for their direct reports. This is the page that appears when a manger logs into Workday.
Leave Type defines rules that apply to a specific type of leave of absence (i.e., jury duty, FMLA) and identifies the leave of absence family and unit of time for leave requests. It can also identify employee eligibility rules for requesting a leave, validation rules for preventing invalid requests, whether to track entitlement balances, and other options.
A benefit event that occurs in the employee's personal life, for example, getting married or having a child.
Manager Self Service:
Manager Self Service (MSS) allows managers to view information and initiate tasks for the employees that report directly to them. MSS tasks are accessible through the My Team landing page.
Supervisory Organizations are the foundation of Workday HCM. This type of organization groups employees into a management hierarchy. A supervisory organization can be a business unit, department, group, or project. Jobs, positions, and compensation structures are associated with supervisory organizations, and workers are hired into jobs or positions associated with a supervisory organization. Departments may have multiple supervisory organizations. Business processes can be assigned to a supervisory organization. All approvals and checklists are established for the supervisory organization hierarchy, with possible variations for particular organizations within that hierarchy.
A “worker” is a person who is either paid by the University or a contingent worker not directly paid by the University. All employees are considered workers in Workday whether they are faculty, staff, or students.
An employee or contingent worker. There can also be several user-defined types of contingent workers. Compensation, benefits, and staffing events are tied to the worker type.
A compact report displayed as an icon on the My Workday landing page, providing easy access to tasks and information you regularly use. Examples of worklets include time off, benefits, and pay.