What is an ERP?
The ERP Initiative at UM
Why is UM doing an ERP?
How will my day-to-day tasks be impacted by the implementation of Workday?
How and when will we be trained in the new system?  
Why Workday?
Will Workday work with any browser? Will I be able to use a Mac?
Can I contribute my ideas or voice my concerns?


What is an ERP?
ERP is short for Enterprise Resource Planning. An ERP system is comprised of software applications that integrate functions (student information, human resources, and financial systems) at all of our schools, departments, divisions, and geographical locations into a single, shared, unified information system.

The ERP Initiative at UM
Our ERP initiative began on December 16, 2011, when the University of Miami’s Board of Trustees approved a project to begin the modernization of the University’s legacy administrative information systems. The Enterprise Resource Planning (ERP) initiative will span several years and be implemented in multiple phases.

Phase 1, launched in February 2012, replaces our current student information system with industry-leading software – Oracle PeopleSoft Campus Solutions. Once fully implemented, Campus Solutions will provide students and faculty with many new capabilities, including an enhanced registration process, course wait lists, prerequisite checking, student academic planning, improved tools for academic advising, and increased off-campus access to integrated academic information and services. This software has the capabilities that our students, faculty, and staff require to manage their courses and successfully matriculate at the University.

Phase 2, launched in August of 2013, will replace our existing Departmental Human Resources System (DHRS) with the implementation of Workday HR. Workday is a new generation of enterprise applications that work the way you work. It is easy to use, integrated, intuitive, and accessible wherever you are.  Workday looks and works like your favorite consumer web site and is designed for speed, usability, and flexibility. 

Phase 3, expected to launch in 2014, will replace our financial and supply chain management systems with Workday Financial.  

When Phases 2 and 3 are fully implemented, the entire UM community will benefit from Workday’s simple, intuitive interface and will be able to access/update their personal data and view their benefits and payroll information from any laptop or mobile device with Internet access. Workday will also provide managers and University leadership with real-time actionable business information that will allow users across the University to get the data they need, when they need it, and transform the way UM conducts business and provides services. 

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Why is UM doing an ERP?
An ERP initiative will develop our capability to:
  • Align and integrate mission critical enterprise data, information, and business processes to support the University’s strategic mission
  • Replace the outdated, unsustainable 20-year-old legacy administrative applications (Student, HR/Payroll, Finance, etc.)
  • Transform business processes through adoption of industry best practices
  • Create enhanced transparency and reporting capabilities across the University
  • Enable enhanced self-service capabilities for students, faculty, and staff

How will my day-to-day tasks be impacted by the implementation of Workday?
The goal of this initiative is to streamline processes and procedures, provide actionable data at your fingertips, and allow all employees more time to focus on strategic initiatives that support the University’s mission and their department’s goals. The implementation of Workday, will facilitate access to information, streamline processes, and facilitate effective, efficient decision making.

How and when will we be trained in the new system?  
Online and instructor-led Workday training will be available for all UM employees depending on how you’ll use the system. Training will occur in the month prior to go live.

Why Workday?
Workday was selected based on functionality, usability, total cost of ownership, and ability to meeting UM’s business requirements. Because it is a cloud solution, it is easier, quicker, and less costly to implement and operate than traditional enterprise systems. Workday is focused on serving the Higher Education Industry. Brown, Yale, Georgetown, Cornell, USC, University of Rochester and Carnegie Mellon have either implemented Workday or are in the process of implementing Workday. They interact with Workday regularly and have the opportunity to guide the design and availability of functionality required for higher education.

Will Workday work with any browser? Will I be able to use a Mac?
Yes, most current browsers such as Internet Explorer, Mozilla Firefox and Google Chrome will support Workday. You can also access Workday from a PC or Mac.

Can I contribute my ideas or voice my concerns? We invite members of the UM community to make suggestions, share ideas, or voice concerns by sending an email to: erp-hr@miami.edu.

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