How to Work with Us | University of Miami

Starting a Project
Working with our office is easy. If you’d like to initiate a project via an online inquiry, please complete and send the job requisition form. We’ll quickly be back in touch with next steps. If you’d prefer to begin by meeting with us to discuss your project requirements, please call Todd Ellenberg, assistant vice president for communications, at 305-284-6047.

Typical Project Milestones
Project initiated (via phone call or job requisition form)

Client meeting (unless the project is a recurrence of a previously established one) to review goals, considerations, budget, etc. We work closely with clients from outset through completion to ensure
Production schedule developed based on elements of the project and your desired delivery date.
Estimate provided, based on quantity, format, size, etc.
Copywriting and/or editing: Our expert writers will edit your copy or develop new copy that reflects your messages in clear, compelling prose.
Copy approved.
Graphic/photo search/development: The Office of Communications and Marketing maintains a vast inventory of high-quality photos. If we don’t have just the right image(s) on file, we can schedule a custom photo shoot.
First proof of your project delivered for your review, either via hard-copy proof or, if the project is small and the time frame is tight, possibly as a PDF file.
Client review/feedback: Once you have circulated the project to colleagues as needed and compiled feedback, we request that a marked-up copy of the proof be returned, along with an electronic file of any significant additions/changes to copy.
Second and third proofs are circulated, with client changes incorporated and review/feedback then provided, as above.
Final quote and confirming proof provided upon approval.
Project shipped to print (Office of Communications and Marketing reviews blueline printers’ proofs).
Copies delivered to your specified address (may include a partial delivery if yours is a large print run and a smaller number of copies are needed for a particular event).