Events Management and Special Projects

Step 1: Compare Venues | Step 2: Invitations | Step 3: Event Planning Documents | Step 4: Submit Service Request

Step 1: Compare Venues

Below you will find a detailed list of all event venues at the University of Miami. Browse through the list below and find out which venue is the best fit. Feel free to get in touch with the respective contact person if you have any question about a particular venue.

Location	Venue Contact Person	Photo	Other
Allen Hall	Conference Facilities Office Phone: 305-284-4000 Fax: 305-284-6279		For more detail information visit the School of Continuing Studies Facilities website.
Clarke/Gusman Hall	Felipe A. Oliveira Ext.: 8-2438 foliveira@miami.edu		For more detailed information, download a "Description of Spaces and Reservation Rates". [WORD] [PDF]
Founder's Hall	Angel Velazquez Ext.: 8-2444		Two areas available, Main dining area (max. cap. 240), President's Room (max. cap. 30). Rates are based on cost of food & beverage.
Gautier Plaza	College of Engineering Dean's Office or Main office of the Physics building.		This outdoor courtyard shared by the Physics Building and the College of Engineering. It has beautiful shade trees and little jumping fountains. Perfect for a picnic!
James L. Knight Int'l Center	Conference Facilities Office Phone: 305-284-5137 Fax: 305-810-1181 knightcenter@miami.edu		For more detail information visit the James L. Knight Int'l Center website.
Koubek Center	Conference Facilities Office Phone: 305-284-5137 Fax: 305-810-1181 koubek.cstudies@miami.edu		For more detail information visit the Koubek Center website.
Lowe Art Museum	Irene Bergmann Ext.: 8-6981 ibergmann@miami.edu		Small meeting rooms to large galleries containing priceless art and antiquities is the perfect place for an event. Download a "Room List, Map and Rates" document. [WORD] [PDF]
McLamore/Storer	David Green Ext.: 8-2513 dgreen@miami.edu		Newly constructed Business Center with small meeting spaces, dining area and a auditorium. Download rates and special features document: [WORD] [PDF]
RSMAS Commons	Parties by Pat Phone: (305) 361-4015		Spectacular bay view!!!! Outside patio seats roughly 50 people. Inside dining area seats 150 people. Rates based on cost of food and beverage. Contact Parties by Pat for more information.
Ring Theater	Kent Lantaff Ext.: 8-4649 klantaff@miami.edu		Available for special performances and special events, although limited. Contact Kent directly to reserve. Or visit the Ring Theater web site.
The Schoninger Quadrangle	Dean's Office School of Medicine		Perfect courtyard circle for small or large gatherings.
University Center (UC)	Linda Sher-Collado Ext.: 8-4351 lsher-collado@miami.edu		Small meeting rooms to large outdoor patio space available for reservation.
Wellness Center	Alan Rose Ext.: 8-1764 or Alex Palacios Ext.: 8-1763 apalacios@miami.edu		Download a "Description of Spaces and Reservation Form": [WORD] [PDF] Or visit the Wellness Center web site.
Wolfson Courtyard	Dr. Robert Hosmon Ext.: 8-1870 rhosman@miami.edu		Beautiful outdoor courtyard space. Perfect for standing reception or seatedq luncheon or dinner. Flowering vines surround the courtyard.

Step 2: Invitations

Creating a First Impression With Your Invitation

A well-crafted, professionally designed invitation creates a great first impression for an event, setting the tone for the experience the event will offer, and often has a larger role as part of a strategic marketing plan. Our constituents see us as one institution, so we must maintain and reinforce the University's brand in the community and have a consistency to the style, tone, and content of our communications at every level.

Consisting of a senior team of project managers, editors, designers, and production personnel, University Relations' Office of Communication functions as the central communications and publications group for the University. We are experienced in creating dynamic materials that are uniquely designed to reflect the purpose and personality of an event and that support the University's central brand identity.

To discuss project direction, budget, production schedules, and general procedures, please contact Todd Ellenberg, Assistant Vice President for Communications and Marketing at 305-284-6047 or tellenberg@miami.edu

Step 3: Event Planning Documents

The following forms are available for you to download, and provide a step-by-step event planning process. From set-up to clean-up, you have all you need to organize and manage your event thoroughly and efficiently.

Document	Microsoft Format	Adobe Format
Event Checklist and Timetable	[WORD]	[PDF]
Event Budget Worksheet	[EXCEL]	[PDF]
Address/Data Clean-Up Guide	[WORD]	[PDF]
Sample Sequence of Events	[WORD]	[PDF]
Protocol/Etiquette Style Guide	[WORD]	[PDF]

Step 4: Submit Service Request

If you would like us to assist you with your next function, please fill out the form below. One of our team members will be in touch with you to discuss your event within 48 hours.

Service Request Form

Contact Information:
Name:	*
Locator Code:
Phone:	*
Email:	*

Event Information:
Title of Event:
Proposed Date:
Proposed Time:
Proposed Location:
Host or Sponsor:
Number of Guests:
Account Number:
Comments: