Each year, University of Miami faculty members lead groups of students on short-term study abroad programs, called UM Courses Abroad (UMCA). The programs allow students to have the study abroad experience while taking UM courses with UM faculty. These programs can be offered during January Intersession, Spring Break, or Summer I or II. IEEP encourages faculty to lead programs abroad. Interested professors should contact us at .(JavaScript must be enabled to view this email address).

Faculty members who are interested in directing a program abroad should refer to the following publications.

UM Course Abroad Guidelines and Policies

Program Proposal Form

Budget Planning Form

Safety and Security Checklist

Foreign Travel Form
This form must be filled out and faxed to Risk Management prior to departure.  A permanent link to this form is also available here.

Proposal Deadlines
September 1 of the year prior to Spring Break and Summer programs
May 1 of the year prior to January intersession programs

Faculty Workshops
Faculty members whose proposals are approved are required to attend one of the Faculty Workshops held at the end of the Fall Semester and the beginning of the Spring Semester.  Failure to attend a workshop will disallow the running of the program.

Faculty and staff will be receiving electronic requests for participation approval, recommendations, and foreign language evaluations.  All students participating on exchange and direct-enroll programs must receive approval from their academic advisor to participate.  Students on these programs also must have two written recommendations on file as part of their application. Recommendations go over and above the advisor approval as they are used to evaluate the student’s potential for success on a program. The language evaluation is in place to help assure that students are able to meet the specific language-competency related demands of a particular program. The electronic process is intended to reduce paperwork and make the study abroad application process more streamlined for students, faculty and staff at the University of Miami.

• Familiarize yourself with the Faculty with Students International Travel Policy.
• Inform Elyse Resnick .(JavaScript must be enabled to view this email address) in the International Education and Exchange Programs (Study Abroad) Office of the following important information:
  • Purpose of the Trip
  • Location: City(ies), Country(ies)
  • Start and end dates of the Trip
  • Names and UM IDs (C-numbers) of the students participating on the Trip
• Inform students that they are required to initiate the travel registration process with the study abroad office via the Travel Registration section of the Study Abroad Website. https://goabroad.miami.edu/?go=travel_registration
• Once students have initiated the process they will have access to a list of the required information sheets and forms through their My StudyAbroad page.
• These forms must be downloaded, completed, and electronically submitted by the students.
• Instruct the students to select you as the program’s leader/sponsor when prompted as part of the registration process.
• Students must have completed the requirements at least two weeks prior to the Trip’s departure.
• Be aware of and follow all University of Miami International Travel Registration Policies regarding student travel abroad.
  • Inform students who are U.S. citizens of the requirement that they must register their trip individually with the U.S. State Department at https://travelregistration.state.gov/ibrs/, and remind non-U.S. citizens to contact the embassy or consulate of their country of citizenship for procedures to register their trip abroad.
  • Ensure that students on your program have registered all legs of their travel with red24 and are compliant with the University’s Student International Travel Policy.
  • It is strongly suggested that you register your own travel with red24.
• Complete the Travel Form including the appropriate signature of Department Head/ Dean or Designee and send in to the Risk Management Department.
• Risk Management must be notified of all travel to foreign countries on the U.S. Department of State’s travel warning list or any trips to countries with United States embargoes and sanctions four weeks prior to departure.  A current listing of countries with travel warnings may be obtained by following the link: http://travel.state.gov./travel/cis_pa_tw/tw/tw_1764.html
• Student Health
  • Direct students to the travel medicine information on the  Student Health Service website.
  • If you are providing any written materials or advice about travel medicine, contact the Student Health Center at .(JavaScript must be enabled to view this email address) prior to sharing this information.
• Print two copies of the Chartis Travel Guard card to take along with you on the Trip.

• You will be receiving an email from IEEP notifying you that our students are in compliance.  This email must be attached to your travel reimbursement request.