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The Office of the Registrar maintains student academic records and can assist you with updates to your biographical/demographic records. This includes changes to your name, social security status, gender, marital status and citizenship.


Change of Name

Students who need to have their official name changed must fill out the Bio/Demo Change form and bring proof along with a photo ID (Passport or Driver’s License) to the Office of the Registrar.

Documents verifying a name change must be original, legal documents or certified copies.

Acceptable documents are:

Marriage license                               
Divorce document
Naturalization papers
Passport
Court Order
*Birth Certificate
*(Birth certificates are acceptable only for correcting spelling errors.)

To change a married name back to a maiden name, legal documentation other than a birth certificate must be provided.

 

International Student Name Changes

In addition to providing the above documentation, International students must also first obtain a signature on the Bio/Demo Change form from their International Student and Scholar Services (ISSS) advisor. ISSS is located in Building 21, Room F, 3rd floor. Once the signature is obtained, the form may then be submitted with the legal documentation to the Office of the Registrar.

 

Change of Social Security Number

Students who need to update or correct their social security number must provide documentation to the Office of the Registrar. This can be done by completing the Bio/Demo Change form.

  1. Documents verifying a social security number must be original, legal documents or certified copies.
  1. The name on record must match that on the social security card.
  1. A photo ID (Passport OR Driver’s License) must accompany the social security card. The name on the social security card must match the name on the passport or the birth certificate.


International Students

  • An international student who does not yet have a social security card but needs to work, may request a letter from Social Security.

  • The original letter must be presented to the Office of the Registrar until the social security card is issued.
  • If this letter is used, a stop will be placed on your student record until the card is received.
  • You will not be able to register, receive diplomas or transcripts until the card is received and the stop is removed.


International students who are NOT able to obtain a social security number

  • International students who are not able to obtain a social security number may end up with an individual tax identification number (ITIN) in order to get paid. 
  • You must present the original ITIN card to the Office of the Registrar.



Change of Gender Status


If there is an error on your record or you would like to make an update to the gender recorded for you in the student information system please request this change in writing and provide appropriate documentation to the Office of the Registrar. Students who wish to change their gender status must complete the Bio/Demo Change form.
Acceptable documents include:

  • Driver’s License*
  • Original or certified copy of a court order accompanied by photo I.D.

*The Office of the Registrar follows the individual state policies listed on the National Center for Transgender Equality website.  If the state issuing the presented driver’s license is not listed on this site, your request may require further review.



Change of Citizenship


Students who need to update or correct their citizenship must request this change in writing and provide documentation to the Office of the Registrar. This can be done by completing the Bio/Demo Change form.
    Documents verifying citizenship must be original, legal documents or certified copies.
    Acceptable documents include:

  • Resident Card
  • Passport
  • Naturalization Papers, accompanied by a photo ID.

Please note, changes in citizenship other than U.S., may require an additional process through the International Student Scholar Services (ISSS) office.



Change of Marital Status


Students who need to update or correct their citizenship must request this change in writing and provide documentation to the Office of the Registrar. This can be done by completing the Bio/Demo Change form.
    Documents verifying change in marital status must be original, legal documents or certified copies.
    Acceptable documents include:

  • Marriage Certificate
  • Divorce Decree

*Please note, that change in Marital Status does not necessarily include a change of name. If you wish to also change your name, please indicate that on the Bio/Demo Change form and bring appropriate documentation.



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