Untitled Document
New student employees are required to complete a set of tasks in Workday. These tasks are part of what is known as the Onboarding process and include completing the I-9 form, entering tax withholdings, and setting up direct deposit.
Review Your Workday Inbox
After you are hired, you will need to sign in to Workday to review any tasks that require your attention in order for your hiring to be finalized. Your inbox includes a view of tasks, notifications, approvals and alerts sent to you by your supervisor and/or hiring department. It is important that you complete any "Actions" listed in your Workday inbox to ensure that your hiring is finalized and that you will be paid. These actions will include:
Complete Form I-9/E-Verify Process
The Form I-9 verifies your legal right to work in the United States and must be completed in order to be hired. Select the Complete Form I-9 action and complete the required steps. After completing the form and providing your electronic signature (Part 1), you will need to bring in original documents to the appropriate person in your department to finalize the I-9 process since the I-9 requires that individuals verify their identity and authorization to work by submitting original documentation (Part 2). Most students use a US passport or picture ID such as a state driver's license along with an original Social Security card. Click here for a list of other acceptable documents. Please note that Part 1 of the Form I-9 is to be completed on or before your start date. Part 2 of the Form I-9 must be completed within 3 days of your start date.
Additional information on the Form I-9 and E-Verify can be found here.
Information on e-verify procedures for international students can be found under the International Students tab.
Complete Federal Withholding Election (W-4)

Fill out this screen as you would fill out a paper W-4.

Federal withholding tax may be applied to your earnings regardless of credits, degree status, or hours worked. It all depends on the information you submit on the W-4. If you are enrolled in school at least part-time in a degree seeking program and financially registered, your wages will not be subject to Social Security taxes or benefits. Students who are not enrolled at least part-time, are not financially registered, or are not actively pursuing a degree, will have Social Security taxes deducted from their pay. If you work in the summer and are not enrolled, your earnings are taxable.
Everyone must complete the W-4 form, regardless of whether or not you can claim exemption from federal withholding tax. For more information on tax liability and completion of the W-4, call Payroll/Disbursements at (305) 284-3004, option 2.
International students do not need to complete a W-4; however, they need to complete a Foreign National Form and submit it to the Payroll Office
Add Payment Elections (Direct Deposit)
All student employees are encouraged to apply for direct deposit.
To apply for direct deposit, click on Add Payment Elections
Select Account Type
Enter Bank Name
Enter Routing Transit Number
Enter Account Number
Click OK
If you need to add another account, Click Add Account and repeat steps 3-5
Click Done
Click Submit
If you elect to not sign up for direct deposit, your paycheck will be mailed to your mailing address listed in Workday. Be sure to confirm that the address on file in Workday is the address where your paycheck should be sent.