This TEST is required by law and assists the University in evaluating the performance of multiple emergency communication methods. All campuses are fully operational. This is only a TEST! Read more »

  1. How do I process a New Hire Document for a permanent employee?
  2. How do I process a New Hire Document for an HW employee?
  3. When processing a New Hire Document, is a foreign address allowable for the emergency contact?
  4. What Start/End Event Codes must be used when hiring a previous student/casual worker/temporary employee to a regular position?
  5. Which faculty job titles are eligible for PR status (regular employee FTE of 50% - 99%) and which are eligible for PA status (regular employee FTE of 50% - 99%)?
  6. I have a temporary employee that I just hired into a regular position. How do I do this in DHRS?
  7. I am trying to process a new hire and the work location is not available in the drop down list. What do I do?
  8. How can a former employee be rehired as a working retiree? How can it be processed in DHRS?
  9. When to return or deny a DHRS document?
  10. When processing a Hire document, do submitters have to know the ethnicity codes?
  11. Where can I find information regarding the budget rollover to DHRS?

  1. Please refer to the DHRS Support website.

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  2. No position should be created or updated with status HW. Departmental submitter must process the Hire document in DHRS using a Casual Worker (TT) position and change the status on the pay/account distribution screen to show HW. FTE/Hours must also be updated accordingly. (Note: Casual Worker (TT) position number is usually the department number plus a seven at the end. If your department does not have a TT position number, please contact the appropriate Central Office.

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  3. Yes. A foreign address is input the same way as a US address except that the “State” and “Zip Code” fields could be left blank. The “Country” field must be changed to the appropriate country given that the country US defaults. The “Phone Number” field must be completed and can have as many digits as necessary (hyphens or dashes are not necessary).

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  4. The Start/End Event Code must be “A.” If the person was a previous regular employee that left the University and has been rehired as a regular employee, the Start/End Event Code must be “B.”

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  5. Members of the “associated” faculty, including lecturers, senior lecturers, and visiting faculty are eligible for benefits only at the 100% FTE level. Part-time regular employees are not entitled for benefits, except tuition remission, as listed below:

    Associated Faculty who are part-time and who are salaried by the University are entitled, after one academic year of continuous employment, to fifty percent (50%) tuition remission for themselves at the University of Miami, except in the programs of the Miller School of Medicine and the School of Law. Benefits are limited to seven credit hours per semester and four credit hours per summer session.

    Part-time Faculty in the categories of Clinical, Research, Librarian, and Professional in Practice Part-time defined:
    A part-time appointment to the faculty as Clinical, Research, Librarian, or Professional in Practice shall specify the percentage of effort for the position but assumes that the persons' full professional efforts occur in their University employment. Only positions of 50% effort or greater are entitled to benefits. This entitlement does not apply to Associated Faculty.
    Faculty Job Titles Eligible for PR or PA Status

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    • If the temporary employee was in the temporary pool, the Temporary Pool Office must process the separation (contact .(JavaScript must be enabled to view this email address) for more information).
    • If the temporary employee was a casual worker, a termination must be processed in DHRS by the department in which the casual worker works (refer to the Separation CBL).
    • If the temporary employee was a student, the Student Employment Office must process the termination (contact Student Employment for more information).

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  6. All work locations (departments, buildings, offices, etc. ) should appear in the lists provided. If you do not find the information you need, contact your supervisor or send a detailed email to .(JavaScript must be enabled to view this email address).

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  7. There are two statuses for a working retiree:
    Status
    Description
    How to process in DHRS
    RH
    • Temporary status given to a returning retired employee. RH status is never used for a position status
    • It is only for casual worker or temporary positions (those with status TT,TP,PF).
    Process a New Hire/Rehire/Reassign document and change the status to RH. This function may be unavailable on DHRS Web. Contact your Central Office for assistance.
    WR Regular Part-time status Contact the Central Office appropriate prior to offering a retiree a WR position.
    Note: if the position is changed to a WR it cannot be filled by anyone else, only the person that was in it before as a regular can populate it.


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  8. Return:
    • End date is prior to end of FY
    • Default Account
    • Incorrect Salary
    Deny:
    • Title and Ariba do not match
    • Job code and ariba do not match
    Approve and correct after the fact:
    • Incorrect event code
    • Incorrect actual dates
    • Incorrect name
    • Incorrect SSN
    • Incorrect supervisor

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  9. No, knowing ethnicity codes is necessary when viewing but not when inputting employee's information. When hiring an employee, the submitter will be able to complete the ethnicity section by marking the appropriate answer in the following questionnaire:


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  10. For information regarding the rollover, click here.

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