Outlines the hiring process from the prospective employee to the hiring authority.
Select the appropriate employee classification to access the hiring instructions for employees and employers:

Regular Administrative/Professional & Regular Clerical/Nursing/Technical/Service Employees
Casual Worker Employees
Temporary Pool Employees


Instructions for Employees

1. Apply online by accessing www.miami.edu/careers.
2. Recruiters will screen applicants and forward the ones who meet the minimum requirements and qualifications to hiring managers.
3. Department will start interviewing candidates until a suitable candidate is found.
4. If chosen, department will proceed with the offer.
5. New Hire will receive an email from Human Resources with the appropriate New Hire On-Boarding instructions to include completion of certain electronic documents.
6. New hire will be directed to arrange an appointment to visit to the Human Resources within 48 hours from the offer.
7. Employee should bring the appropriate documents for E-Verify purposes, and a Social Security Card for name verification. The Human Resources office is located at 1551 Brescia Avenue, Coral Gables, Florida.
8. After completing the new hire paperwork, employee will be given a consent form to take the drug test.
9. Drug Test results will be available within 24 to 48 hours. Employment will notify the hiring manager of drug test results via e-mail.
10. The Hiring Manager will confirm the hire date to new hire based on the drug test results.
11. Employee will be responsible for scheduling New Hire Orientation. Instructions to schedule orientation are provided on the new hire package.

Instructions for Employers

1. Submit the appropriate request in Ariba 
        - Create Posting for Vacant Position                
        - Create Posting for a New Position
        - Reclassify and Post a Current/Vacant Position
2. The Ariba Document will go through the respective approval loop.
3. Employment Office will approve/deny the request.
4. The position is posted and notification is forwarded to hiring manager/department contact by Employment.
5. Candidates will apply online.
6. Recruiters will forward applicants to the hiring managers.
7. Department will start interviewing candidates until a decision is made.
8. Once a decision is made, the department will send the Interview Summary Form (ISF) to their respective recruiter (via e-mail or fax 305-284-2854).
9. Employment will send the ISF approval to the department including additional instructions.
10. Department will proceed with the job offer.
11. The department must notify Human Resources of offer acceptance in order for HR to provide an email to the new employee with the necessary items to on-board with the University.
12. Advise the new hire to make certain to contact Human Resources to coordinate drug testing within 48 hours of the offer.
13. New hire paperwork will be completed electronically and in person when the new hire reports to Human Resources for the drug test. Employee should bring the appropriate documents for E-Verify purposes, and a Social Security Card for name verification.
14. Submit the DHRS online document to add the new hire to the Human Resources/Payroll systems (be aware of deadlines). Follow up using DHRS Web to ensure the document is fully approved by every person in the approval loop. Use the following CBL for guidance on how to browse documents by employee and department: Input and Document Browse.


Instructions for Employees

1. Apply online by accessing www.miami.edu/careers
2. Type 440107 in the keyword field
3. Click on “Search Jobs”
4. Click on “Temporary Pool/Casual Worker”
5. Click on “Apply Online”

Instructions for Employers

1. Incumbent must apply online by accessing www.miami.edu/careers
2. Job Description must be forwarded to Human Resources (via fax at 305-284-2866 or e-mail .(JavaScript must be enabled to view this email address)). If Exempt Casual Worker, job description must be approved by Compensation Director.
3. Fully complete the top part of the Pre-Employment Drug Test/Background Search Form and fax it to Human Resources at 305-284-2854. For Non-Exempt casual workers, if you have questions about Kronos contact Kronos/Payroll Office at 305-284-6787 or 305-284-9418.
4. Advise the new hire to complete the Direct Deposit Form via www.myum.miami.edu.
5. Contact Human Resources at 305-284-3898 to coordinate drug testing within 48 hours of the offer.
6.  New hire paperwork will be completed when the person reports to Human Resources for the drug test. Employee should bring the appropriate documents for E-Verify purposes, and a Social Security Card for name verification.
7. Submit the DHRS online document to add the new hire to the Human Resources/Payroll systems (be aware of deadlines). Follow up using DHRS Web to ensure the document is fully approved by every person in the approval loop. Use the following CBL for guidance on how to browse documents by employee and department: Input and Document Browse.
8. For Non-Exempt Casual Workers: the position number to be used will be the department number with a seven at the end. (i.e. If your department number is 00112, the position number for a Casual Worker in your department will be 001127). In case your department does not have a Non-Exempt Casual Worker position, please contact Human Resources to request the creation of one.
9. For Exempt Casual Workers: check if your department has a monthly casual worker position and use the same number since this is a pool position. In case your department does not have an Exempt Casual Worker position, please contact Human Resources to request the creation of one.
10. If Non-Exempt Casual Worker, verify and approve employee work hours in Kronos or input and approve for new employees as appropriate (but never approve before the scheduled approval date or employee will not get paid correctly).


Instructions for Employees

1. Apply online by accessing www.miami.edu/careers
2. Type 440107 in the keyword field
3. Click on “Search Jobs”
4. Click on “Temporary Pool/Casual Worker”
5. Click on “Apply Online”

Instructions for Employers

1. Incumbent must apply online by accessing www.miami.edu/careers
2. Department must complete the Temporary Employee Request Form (TERF) via Ariba.
3. Job Description must be forwarded to Human Resources (via fax at 305-284-2866 or e-mailed to .(JavaScript must be enabled to view this email address)). If Exempt Temporary Pool Employee, job description must be approved by the Compensation Director.
4. Contact the Temporary Pool Coordinator (via phone at 305-284-6589) to schedule an appointment for the new hire to go to Human Resources and complete the hire paperwork.
5. New hire paperwork will be completed when the person reports to Human Resources. Employee should bring the appropriate documents for E-Verify purposes, and a Social Security Card for name verification. 
6. Temporary Pool Coordinator will submit the DHRS online document to add the new hire to the Human Resources/Payroll/Kronos systems. The department contact can access DHRS Web to ensure the document is fully approved. Use the following CBL for guidance on how to browse documents by employee and department: Input and Document Browse.
7. Information regarding parking is provided to each employee as part of the hire packet.