Clearance Checklist

When an employee’s position with the University is terminated, please use the Clearance Checklist. These steps ensure that all UM property is returned, and system(s) access is removed. Once completed, this checklist is then forwarded to Check Distribution. Please refer to the Human Resources Policies and Procedures below for additional information.

1. The supervisor should complete the information regarding name, department, forwarding address, and effective date of separation.

2. The supervisor should sign off each section of the checklist as applicable.

3. Completed and signed forms should be forwarded to the Check Distribution Office:

Please refer to the appropriate termination policy for more information:
Administrative/Professional Employees
Clerical/Nursing/Technical/Service Employees
Research Employees
Faculty

Final Paycheck

The employee’s final paycheck will consist of the following:

Department Process

An online document needs to be submitted via DHRS prior to the effective date of the separation. To guide you in processing a separation document in DHRS Web, please refer to the DHRS Processes Manual.

Termination Notice

Please submit the resignation letter or form to the appropriate Central Office.

Non-exempt hourly employees should submit their resignation at least two weeks before their effective date of separation.

Exempt employees should submit their resignation at least one month prior to the effective date of separation.