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A B C D E F G H I J K L M N O P Q R S T U V W X Y Z

Absence Report Form (Exempt Employees Only)
Use this form to record absences for monthly paid employees. You may submit this form to the appropriate Central Office for the employee's file.
Contacts: .(JavaScript must be enabled to view this email address) (A-J), Maria L. Vicente (K-T), or Phyllis Dorcely (U-Z)
Absence Request Form (Exempt and Non-Exempt Employees)
This form is to be used by exempt and non-exempt employees to request/document vacation, sick time, floaters, late arrivals, early departures, modified lunch periods, and other absences. You may submit this form to the appropriate Central Office for the employee's file.
Contacts: .(JavaScript must be enabled to view this email address) (A-J), Maria L. Vicente (K-T), or Phyllis Dorcely (U-Z)
Acknowledgment of Receipt of Policy on a Drug Free Workplace
Use this form to acknowledge the Drug Free Workplace policy.
Contacts: Tatiana Ruiz, Lizeth Obando
Acknowledgment of Receipt of Employee Handbook & Business Conduct and Ethical Standards
This form is generally collected by a Central Office when the new hire package is completed.
Contacts: Mary Eymann
Acknowledgment of Student Status
Use this form to acknowledge current enrollment as a student at a high school, college, or university.
Contacts: Mary Eymann
Address Change for Employees
Use this link as a reference for employee address changes.
Alternative Work Schedule Options
Required by the appropriate Central Office when employees opt for alternative work schedules.
Contacts: .(JavaScript must be enabled to view this email address) (A-J), Maria L. Vicente (K-T), or Phyllis Dorcely (U-Z)

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Background Search Form (Coral Gables and Rosenstiel Marine Campuses)
Use this form for all new hire and rehire employees located on the Coral Gables or Rosenstiel Marine campuses (not for student or faculty employees).
Please contact the HR Employment Office for this form.
Contacts: Tatiana Ruiz, Lizeth Obando
Business Justification Form (Medical Campus)
Use this form to submit a request for a new position within your area.
Contact: Isaac Quinones

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CaneID
Use the CaneID Authentication Service web site to recover your CaneID and/or password and manage your CaneID account. For more information, visit the CaneID website.
CaneID Instructions
Instructions for new hire employees to create a CaneID account. The CaneID is used by many University systems including myUM.
Cell and PDA Request Form
Contacts: Purchasing (305)284-5369.
Certifications of Health Care Provider: The form is to be completed by a Health Care Provider for employees requesting a:
  • Medical Leave of Absence,
  • Family Leave of Absence,
  • Industrial (Worker's Compensation) Leave of Absence,
  • Military Family Leave, or
  • Exigency for Military Family Leave.
  • Submit the appropriate Certification along with a University Leave of Absence Request Form.
    Contacts: .(JavaScript must be enabled to view this email address) (A-J), Maria L. Vicente (K-T), or Phyllis Dorcely (U-Z)
    Clearance Checklist (for Biweekly and Monthly Paid Employees)
    This form is required for employees leaving the University or who will be on an extended Leave of Absence. To ensure that there is no delay in processing the last paycheck, complete this form in full and submit to the appropriate office two (2) weeks before an employee's last working day.
    Contacts: Mary Eymann
    Commencement Volunteer Form
    Employees who have volunteered at commencement ceremonies may use this form to record and submit their time to their supervisors.
    Contacts: Mary Eymann
    Confidentiality and Acceptable Computer Use Agreement
    Employees' acknowledgment that they will abide by the computing policy at the University of Miami.
    Contacts: Mary Eymann
    Consumer Report Form
    This form is used to collect reports related to background checks, education, DMV data, and others related to employment.
    Contacts: Mary Eymann

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    Data Warehouse Access Form
    Submit this form to gain access to the Data Warehouse. For more information, visit the Data Warehouse website.
    Contacts: Mary Eymann
    Degree Verification Form for National Institutions (Non-UM Degrees) for Coral Gables and Rosenstiel Campus Non-Faculty/Research Employees ONLY
    This form is to be used by departments to request a degree update for Coral Gables and Rosenstiel Campus Non-Faculty/Research employees only.
    Contacts: Maria L. Vicente
    Departmental Orientation Checklist
    This form should be completed for new hires, rehires, promotions, transfers, and changes in classification.
    Contacts: Mary Eymann
    DHRS Access Form
    This form is used to request access to the DHRS system. A departmental approval loop is required if access is to approve DHRS documents.
    Instructions: If you forgot your DHRS login credentials, please call the IT Support Center at (305) 284-6565, Option 5.
    For Ariba technical support, call the IT Support Center at (305) 284-6565, Option 1.

    Contacts: Medical Campus - Nancy Alonso or Coral Gables/Marine Campus - Mary Eymann
    DHRS Approval Loop Form
    Use this form to request a DHRS approval loop or to update or change an existing departmental approval loop (such as when an approver is replaced or removed).
    Instructions:
    Approval Loops: If you forgot your DHRS login credentials, please call the IT Support Center at (305) 284-6565, Option 5.
    For Ariba technical support, call the IT Support Center at (305) 284-6565, Option 1.

    Contacts: Medical Campus - Nancy Alonso or Coral Gables/Marine Campus - Mary Eymann
    DHRS Checklists and Computer Based Learning (CBL's)
    These instructions provide an overview of DHRS from inquiry to input, as well as the approval process and more. Use the checklists for step-by-step instructions and the CBLs for a more detailed explanation of each DHRS process.
    Direct Deposit
    All employees are required to provide direct deposit information for paychecks.
    Contacts: Payroll
    Disciplinary Action Form
    This form is to be used by departments when disciplinary action is in order. Submit this form to the appropriate Central Office. For more information refer to the appropriate policy.
    Contacts: Mary Eymann
    Donation of Vacation Request Form
    Use this form to donate vacation time to another employee for use as sick time when their balance is zero. Click on this link for instructions: Procedure for Employee Donation of Vacation and Journal Entry Process
    Contacts: Mary Eymann

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    E-Mail (Other Issues)
    What to do about unwanted e-mail for ex-employees, ex-students, or anyone that is no longer associated with UM.
    Contacts: Mary Eymann
    E-Mail Registration Information
    Existing employees may change their permanent e-mail address or request a change to their e-mail alias. The Special Processing option on this form can be used to request an exchange e-mail address for an individual that is not in the University's DHRS system (such as consultants). Also provided is information about departmental e-mail and/or general information about how the e-mail system works.
    If you are an incoming employee, click here for instructions.
    Contacts: Mary Eymann
    Environmental Health and Safety Mandatory Training Checklist
    To be completed by New Hires and Transfers as indicated by the position.
    Contacts: Eleanor Avery
    Employee Health Office Visit and Training Agreement
    To be completed by New Hires and Transfers as indicated by the position.
    Contacts: Eleanor Avery
    Exit Interview Notification Form
    This form is used by supervisors and HR liaisons to submit information about employees that will be separating from the University. A confidential exit interview survey will be emailed to these employees by the Gables Human Resources office. This applies only to Administrative/Professional and Clerical/Technical/Service/Nursing employees belonging to the Coral Gables and Rosenstiel campuses. Faculty, Research and employees of the Medical Campus should not be included in this form.
    Contacts: Mary Eymann

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    File Request Form
    For Central Office Use Only.
    This form is used to request a file from off-campus storage. Files for Gables/Marine campus staff and administrators with termination dates ranging from 1988 to 2006 may be stored in the off-campus location. Please complete the File Request Form in full and forward to .(JavaScript must be enabled to view this email address). File requests will be processed within 5 working days.
    Contacts: Mary Eymann
    FMLA Notification Form
    This form is used by the Human Resources or Faculty Affairs office to notify an employee that a leave of absence has been requested and approved/not approved. The completed form is sent to the employee's home address, a copy is sent to the supervisor, and another copy is placed in the employee's medical file.
    Contacts: Central Offices
    FRS Access Form
    Use this form to request access to the Financial Records System (FRS) and for access to DMAS.
    Contacts: Luis Dongo

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    Grievance Form
    Use this form to make a formal request for a grievance review.
    Contacts: Lisi Carreno

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    Health Insurance Portability and Accountability Act (HIPAA)
    Use this form for all new hire and rehire employees located on the Coral Gables or Rosenstiel Marine campuses.
    Contacts: Tatiana Ruiz, Lizeth Obando
    How To Estimate Vacation Hours to be Used Before Fiscal Year End (Non-Exempt Employees Only)
    Permanent hourly paid employees can use this worksheet to calculate vacation time remaining for the fiscal year.
    Contacts: .(JavaScript must be enabled to view this email address) (A-J), Maria L. Vicente (K-T), or Phyllis Dorcely (U-Z)

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    Informed Consent Form - Coral Gables Campus
    Use this form for all new hire and rehire employees located on the Coral Gables or Rosenstiel Marine campuses.
    Contacts: Tatiana Ruiz, Lizeth Obando
    Interview Summary Form
    Use this form to complete the recruitment process.
    Contacts: Tatiana Ruiz, Lizeth Obando

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    Job Description Template (Medical Campus)
    Use this for to help you draft a job description.
    Contacts: Isaac Quinones

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    Label Selection Form
    Use this form to generate address labels or to send a message via email to a selected group of employees. Note: Please click here to read important information regarding Listserv.
    Contact: Melissa Cabezas
    Leave of Absence
    A Leave of Absence of more than 11 working days or 14 calendar days is available to employees by completing the appropriate form(s) for the type of leave of absence needed. To obtain the appropriate form(s), please select the type of leave you are requesting from the list below and submit the form(s) to the appropriate Central Office.

    Non-FMLA Leaves of Absence: FMLA Leaves of Absence:
    Administrative Family
    Contract Class Industrial (Workers' Compensation)
    Educational Maternity (Pregnancy)
    Mandatory Medical
    Military Military Family Leave - Serious Injury or Illness of Covered Servicemember
    Personal Military Family Leave - Qualifying Exigency

    For employees requesting a Medical or Maternity Leave of Absence with Short Term Disability, submit the Medical/Maternity Leave of Absence with Short Term Disability Package to the appropriate Central Office.

    Additional Information:
    FMLA Poster
    The Employee's Guide to the Family and Medical Leave Act
    Leave of Absence Manual

    Contacts: Central Offices
    Listserv
    Form used to establish a Listserv.
    Contacts: Bob Syren, Mary Eymann

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    New Employee Orientation Program Memo
    All incoming regular employees are required to complete a University Orientation Program.
    Contacts: Workforce Engagement and Development
    New Employee Orientation Registration Process (ULearn)
    All incoming regular employees are required to complete a University Orientation Program.
    Contacts: Workforce Engagement and Development

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    PAS-34 (Position Announcement/Good Faith Search Authorization)
    This form is used for submitting position requests for School of Medicine faculty only.
    PAS-35 (Recruitment Activity Summary for Faculty Only)
    This form provides adequate documentation of the University's good faith search efforts to achieve its affirmative action goals. The data provided are recorded and retrieved for EEO reporting. A faculty candidate shall not be offered the position until posting requirements are met and Workplace Equity and Performance verifies the search has met the EEO Guidelines.
    Contacts: Workplace Equity and Performance, (305) 284-3064
    Patent and Copyright Policy Agreement
    All employees are required to complete this form.
    Contacts: Mary Eymann
    Performance Appraisal
    Supervisors must complete a performance evaluation for each employee once annually or as directed for probationary periods (new hires, rehires, transfers and promotions).
    Contacts: Mary Eymann
    The Coral Gables and Rosenstiel Marine Campus eAppraisal is a web-based application for evaluating employee performance. Standardized online forms, authoring aids and point-and-click menus simplify the process of making assessments.
    This year the Miller School of Medicine performance evaluation cycle begins February 4, 2013 and continues until April 26, 2013. For additional information and questions regarding the evaluation process, contact Jessica Glover: jglover@med.miami.edu - (305) 243-2892.
    Personal Data Form (PDF)
    This form is used for changes to employee biographical information that cannot be updated in myUM, such as gender, birth date, birth city, etc. This form is always used to input new hires into the Human Resources database (DHRS).
    Contacts: Human Resources Records
    Personal Data Change Form
    This form is used for changes to employee biographical information that cannot be updated in myUM, such as name, citizenship, and marital status.
    Contacts: Human Resources Records
    Personnel Event Form (PEF)
    Use this form to process employee events. Use these guides to assist you in completing the form: Contacts: Mary Eymann
    Position Requisition Model
    This online form is to create, reclassify or fill vacant positions.
    Contacts: Mary Eymann
    Position Requisition (Ariba/UMeNet) Approval Loop Form
    This form is used to establish the approval loop for your department for the position requisition (Ariba/UMeNet).

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    Resignation Form
    Generic resignation form.
    Contacts: Mary Eymann
    Return to Work Certification
    Employees returning from a medical leave of absence, sick time, or similar occurrence must complete and provide their supervisor with this form, which certifies that they are physically ready and able to return to work. This form must be signed by a qualified medical professional and forwarded to the employee's supervisor prior to commencing work.
    Contacts: Contacts: Eloisa Rising (A-J), Maria L. Vicente (K-T), or Phyllis Dorcely (U-Z)

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    Sexual Harassment & Consensual/Amorous Relationships Policy
    All employees are required to acknowledge this policy.
    Contacts: Workplace Equity and Performance, (305) 284-3064

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    TACS Manual
    Telephone time and attendance manual for employee.
    Contacts: Allison Harris and John Hinton
    Tag Form
    Telephone time attendance supervisor group form.
    Contacts: Allison Harris and John Hinton
    Telephone Employment Reference Check
    Used for new employee reference verification. Please see the Checking References Memorandum for more information.
    Contacts: Tatiana Ruiz, Lizeth Obando
    Temporary Compensation Adjustment Request Form
    Form used to request Temporary Compensation Adjustment Approval
    Contacts: Isaac Quinones
    Temporary Pool Employee Request Form
    Use this form to request a temporary pool employee.
    Contacts: Medical Campus - Marie Alvarez, (305) 243-6515 or Coral Gables/Marine Campus - Corlis Robinson
    Timesheet (Revised)
    Use this form to revise previous Kronos time input.
    Contacts: Payroll
    Transit Pass Election Form
    Use this form to request the Transit Pass.
    Transit Pass Cancellation Form
    Use this form to cancel your enrollment in the transit pass program.

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    Upward Performance Appraisal
    This upward performance appraisal program provides an opportunity for supervisors to obtain feedback from those they supervise.
    Contacts: Mary Eymann

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    Vacation - How To Estimate Vacation Hours to be Used Before Fiscal Year End (Non-Exempt Employees Only)
    Permanent hourly paid employees can use this worksheet to calculate vacation time remaining for the fiscal year.
    Contacts: Eloisa Rising (A-J), Maria L. Vicente (K-T), or Phyllis Dorcely (U-Z)
    Volunteer Form
    This form is to be completed by persons who wish to provide volunteer services to the University. Please read the Volunteer Policy for more information.
    For volunteer opportunities visit http://www.sa.miami.edu/volunteer-services/search/
    Contacts: Mary Eymann

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    W-4
    The W-4 is the Employee's Withholding Allowance Certificate and needs to be completed by employees to determine the amount of federal income tax to be withheld from their paycheck.
    Contacts: Payroll

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