2014 dates to be announced.

Purpose

To provide flexible workweek guidelines to accommodate non-traditional schedules during the summer for Coral Gables and Rosenstiel campus-based employees in those areas where the quality, quantify and timelines of work product will not be adversely affected.

The Program is intended as a benefit to employees and not as a cost –reduction measure. It is a way to assist employees during the summer months to provide additional time with their families, reduce commuting costs and improve the overall work life balance that is part of our Wellness Philosophy.

Flexible workweeks consist of an employee working the total number of hours regularly worked, but in a shorter workweek.

Note: The University of Miami workweek is Friday through Thursday.

Definitions

Exempt Staff: Individuals paid a monthly salary and not covered by the Fair Labor Standards Act.

Non-Exempt Staff: Individuals covered by the Fair Labor Standards Act of 1938 which regulates minimum hourly wage, overtime pay, record keeping requirements, etc. Non-exempt employees are referred to as bi-weekly paid employees at the University of Miami.

Policy

To the extent possible, where departmental and school operations are not negatively impacted, employees may request to work a flexible schedule during the summer. Managers are responsible for maintaining coverage in their respective areas during core operating hours. This work arrangement can be modified or ended at any time.

Lunch periods cannot be omitted; however, please know that managers may exercise discretion in determining scheduled work hours and days.

Non-exempt employees will continue to report time in KRONOS daily. Any vacation, floating holidays or sick hours used must be recorded as per the flex schedule.

Non-exempt employees will accrue vacation and sick time as normal.

Exempt employees will report any use of leave time in the same manner it is normally captured.

Sick time may not be used to remain in full pay status for non-medical reasons.

Working on a scheduled day off does not result in overtime (OT) unless the total number of hours worked for the week exceeds 40 hours.

Benefits will continue to accrue as normal during the Flexible Summer Workweek Program.

Flexible Work Schedules:

  • Employees working 40 or 37.5 hours per week (usually 8:30am to 5:00pm) can work four regular work days and use one vacation day for the fifth workday.
  • Employees working 40 hours per week (usually 8:30am to 5:00pm) can work four days per week for 10 hours per day with a 30 minute lunch period.
  • Employees working 37.5 hours per week (usually 8:30am to 5:00pm) can work three days per week for 10 hours and one day for 7.5 hours, or a workweek schedule as follows:
  • 10:00am to 6:00pm with a 30 minute lunch period for five days
  • 7:30am to 5:00pm with a one hour lunch period for four days and 8:30am to 12:00pm for one day
  • 8:30am to 6:00pm with a one hour lunch period for four days and 1:30pm to 5:00pm for one day
  • 7:30am to 6:00pm with a 30 minute lunch period for three days and 8:30am to 5:00pm with a one hour lunch period for one day

Procedures

Employees that want to participate in the Flexible Summer Workweek Program should complete the Flexible Summer Workweek Form. All forms require management approval and should be maintained in the department.

For additional questions regarding the Program, contact Lisi Carreno, Director, Human Resources at 305-284-6709 or via email, .(JavaScript must be enabled to view this email address)