HR Communications provides University-wide messaging from the Department of Human Resources (HR) in an effort to brand the University of Miami as a great place to work and an employer of choice. We provide direct support to the areas within HR to edit and format messages targeted to University of Miami faculty and staff to ensure they are clear, consistent, and relevant. Through our communications, we strive to promote a culture of belonging within the University.

Ready to work with us?
Click on a button below to submit your project or event promotion request. Please note that all draft communications going to the University community from from the Department of Human Resources and/or Nerissa Morris, VP for Human Resources, should first be reviewed by the HR Communications team before going to leadership for review and approval.

Want to learn more?
Click on a link below to learn more about HR Communications and how we can help your team today.

Our Focus
Our Services
Working With Us
Client Services and Scheduling
Project Initiation Deadlines
Typical Project Milestones

Our Focus

The HR Communications team provides communications support to the units within HR. Messages should supporting UM’s common purpose of transforming lives, and strive to cultivate an internal culture that will encourage the recruitment and retention of a great workforce. Our team will review and edit outgoing communications to ensure they are clear, consistent, and relevant, and relate to the University’s total rewards package. (Total rewards elements include pay, benefits, recognition programs, training and development, and other important aspects of a career at the “U.”)

Our Services

HR Communications can help teams within HR review and finalize their messages, as well as assist them in the development of a communication strategy that will most effectively reach their target audience(s). In addition, our team works within HR to manage and update content on the human resources website, develop and execute internal promotional campaigns, draft leadership messages, review presentations, create printed marketing materials, and manage direct mail projects. We are also available to create video and social media as needed (advance approval required).

Working With Us

If you are a member of the HR team and are interested in working with us, please first obtain approval for your project, and then complete the online project request form (above). One of our team members will contact you within three business days to discuss next steps. Please note that all draft communications going to the University community from from the Department of Human Resources and/or Nerissa Morris, VP for Human Resources, should first be reviewed by the HR Communications team before going to leadership for review and approval.

Client Services and Scheduling

To effectively serve the needs of all areas within HR, please review the project initiation deadlines outlined below. In addition, we ask that you provide all content (copy and art) in “close to final” format when submitting the project request form. Please note that our team reserves the right to edit any and all submitted content to ensure messaging from the department remains consistent and conforms to University and HR brand standards. Final approval by leadership for outgoing communications must be handled by the project owner.

Project Initiation Deadlines

CATEGORY PROJECT INITIATION
Website (edits to current content) 2 weeks in advance of delivery
Website (addition of new page/content) 4 weeks in advance of delivery
Newsletters, small brochures (up to 8 p) 8 weeks in advance of delivery
Email newsletters 6 weeks in advance of delivery
Invitations, postcards, posters 4 weeks in advance of delivery
E-Blasts/e-vites 3 weeks in advance of delivery
Advertisements 3 weeks in advance of delivery
Newsletter articles 3 weeks in advance of delivery
Proofreading/Editing (up to 4 pages) 1 week in advance of delivery
Communications from leadership 3 weeks in advance of delivery
Event promotion 8 weeks in advance of delivery

Typical Project Milestones

  1. Project initiated (via project request form).
  2. Client meeting (unless the project is a recurrence of a previously established one) to review goals, and special considerations.
  3. Production schedule developed (based on project requirements and your desired delivery date.
  4. Copywriting and/or editing to ensure clear, relevant messages.
  5. Copy approval.
  6. Graphic/photo elements. HR Communications does not maintain a photo gallery. We ask that you provide all art to our office when requesting a project. If you are unable to do so, we can provide you with stock photo options (cost may apply). We can also work with your team to schedule a photo shoot, if necessary (cost applied).
  7. First proof of your project delivered for your review, either via hard-copy or PDF file.
  8. Client review/feedback (we request that you return a marked-up copy, along with an electronic file of any significant additions/changes to copy or design).
  9. Second and third proofs are circulated, with client changes incorporated and review/feedback provided.
  10. Final edits are incorporated.
  11. If printing: Project shipped to print (HR Communications reviews blueline printers’ proofs). Final printed pieces delivered to address of your choice (printing and shipping costs apply).
  12. If electronic: Project sent to client in final electronic format.