Information for Departments Requesting a Temporary Worker

The University of Miami Human Resources manages the Temporary Pool Services, which provides departments with qualified, experienced temporary staff. It is our goal to find competent temporary employees for department at UM while striving to be the best source for internal help. We recognize that our contingent workforce is an essential part of the university's need to optimize performance, internally build talent capability, increase productivity, and manage workforce flexibility. So, we will employ every effort to ensure that we find the right personality fit and talent level for each temporary assignment.


Temporary pool services are only available for the Coral Gables and Rosenstiel Campuses.

If a department within the University requires the services of a temporary employee, a Temporary Employee Request Form (TERF) must be completed. The TERF is the single most important document in the temporary pool. It identifies all details and specific requirements needed for a job, including job description, educational requirements, dates of the assignment, etc. This will allow us to do our job properly and ensure that you are satisfied with the temporary employee. For additional information, review our Frequently Asked Questions listed below:

  1. What are temporary employees?
  2. What is the minimum hourly rate for temp employees?
  3. What type of positions do temp employees fill?
  4. Why should I use a temp employee?
  5. How long can I employ a temp employee?
  6. How do I request a temp employee?
  7. What is a Temporary Employee Request Form (TERF)?
  8. What steps are taken to select a temp employee?
  9. Are temp employees screened prior to being hired?

  1. Temp employees are a group of qualified applicants willing to work on a short or long term, temporary basis, and are available to departments on short term notice who may have need for additional employees.

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  2. If the temp employee is a high school student then she/he can be hired at a minimum hourly rate of $7.80. If the temp employee is not a high school student, then the minimum hourly rate is $10.80. The hourly rate of pay for a temporary employee may be higher than the established minimum and should be based on the level of work that will be performed.

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  3. In theory, a temporary employee can fill any non-faculty or student position in the school. However, almost all temp employees fall under executive, administrative, or office assistant roles, along with customer service representatives, accountants, receptionists, and data-entry specialists and clerks, but this list is not exhaustive.

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  4. Temp employees are a good option for many reasons. First of all, they present a working interview: you have an opportunity to observe an employee's work ethics and performance. Since many temp employees are looking for permanent positions, you can choose to hire effective temps as permanent employees. Secondly, all temp employees are screened through background checks, and those employees working more than 30 days are also drug tested. Another reason is that many temp employees have specific University of Miami experience and, most importantly, have proven track records of performance that the Temporary Pool department can attest to.

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  5. The University of Miami limits the employment of a temp employee in the same department to one year. A written explanation must be provided to confirm that the employee is not interested in regular employment or to explain why the employee has not been offered full-time employment.

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  6. To request a temporary, non-exempt/exempt employee, you must complete a Temporary Employee Request Form (TERF).

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  7. The TERF is the single most important document in the temporary pool. It identifies every detail of a position, and tells us the specific requirements needed for a job. Make sure the job description, education requirements, dates of the assignment, and other details are completely and accurately filled out. This will allow us to do our job properly and ensure that you are satisfied with the temp employee.

    TERFs must be submitted through the Ariba system: Temporary Employee Request Form

    Please fill out and submit the TERF as far in advance of the assignment start date as possible. This will give the Temporary Pool Office time to choose and notify the best-fitting employee and will ultimately ensure your satisfaction with the placed employee. We will strive to provide you with a qualified employee to meet your needs.

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  8. There are three ways by which a temporary employee can be selected for a temporary position:

    1. Temporary Pool Coordinator identifies an employee for a requested position.
    2. A department requests resumes for review for a requested position and identifies an employee.
    3. A department identifies a temporary employee for a requested position and contacts Human Resources.

    The first step in this process is to complete a TERF before the employee is hired.

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  9. All temp employees go through the routine background check, and employees that have not worked at the University of Miami within the last 30 days are submitted to a drug test. If a position requires contact with the elderly or children under the age of 18, the temp employee must also have a Level II Background Check, which includes fingerprinting.

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