DHRS Computer Based Learning Activities (CBLs)


DHRS Web Overview
DHRS Web Overview CBL
Use this CBL to obtain general information about DHRS Web and how to navigate this system.
DHRS Verify/Inquiry/Browse
Use these instructions to verify/inquire biographical, scholastic, pay, and position history for each employee and browse data for a group of employees using DHRS Web depending on your access.
Verify CBL
Use this CBL to guide you in the process of checking an employee’s status. Users with verify access will only be allowed to view the Employee Verification Screen.
Inquiry and Browse CBL
Use this CBL to inquire biographical, scholastic, pay, and position history for each employee and browse data for a group of employees using DHRS Web.
Input and Document Browse CBL
Use this CBL to help you submit documents that will facilitate changes to employee status, position, and pay.
DHRS Web Document Submission
Use these instructions to process DHRS Web documents.
Account Number Change CBL
This process is used to manage the distribution of accounts for an employee.
Add/Update Addresses Process
This process is used to add or update an employee’s work, mailing, permanent, and/or emergency contact address. This function is not a separate document that can be accessed from the Document Submission Menu in DHRS Web; it is only available when processing other documents, such as the New Hire, Separation, and Move documents, etc.
Additive Pay CBL
This process is used for types of pay that are outside of the employee’s normal scope of responsibility such as overload, bonus, commission, etc.
Casual Worker Extension CBL
This process is used to extend the assignment of a casual worker and is submitted using a Salary Change/Corrections document.
Department Number Change CBL
This process is used to modify the department and/or sub-department number for a specific employee; the position will also be updated.
Job Code/Status Change CBL
This process is used to update the job code and status of a specific employee and add Alternate Work Schedule, if applicable.
Kronos Update
The Kronos Update Function adds an employee to the Kronos system for time and attendance purposes.
Layoff CBL
This process is used to end an employee’s pay while he/she seeks other employment within or outside the University. DHRS removes the employee from active status and records the layoff date and reason. All of the employee’s pay is automatically ended on the layoff date. If the employee has not been re-assigned within thirteen months, DHRS will automatically separate the employee from the University.
Leave of Absence CBL
This process is used to place an employee on leave of absence status (LY). The Leave of Absence document can only be submitted when an employee is absent from work for reasons other than vacation in excess of 14 days. A Leave of Absence can be paid (in the case of a medical, FMLA or industrial LOA) or unpaid, such as personal or educational leaves. To maintain a paid LOA status, the employee must use sick, vacation, or floating holiday as appropriate.
Medical/Industrial Leave of Absence Extension CBL
This process is used to extend a leave of absence assignment.
Move CBL
This process is used to promote, demote, or lateral transfer a regular employee from one department to another or within the same department.  Moves are classified as “Same Department” or “Different Department.”
New Hire/Rehire CBL
This process creates an employment record in DHRS, collects biographical data, primary department, and position number, hire date, and pay information.
Return from Layoff CBL
This process is used to end the layoff and create a new base assignment for the remainder of the fiscal year.
Return from Leave of Absence CBL
This process is used to return an employee from a leave of absence assignment.
Salary Change/Correction CBL
This process allows correction or addition to an existing assignment.
Separation CBL
This process removes an employee from active status. When an employee is separated, the separation date and the reason are recorded.
DHRS Web Approval
Approval CBL
The Approval Process is the facility that notifies an approver of a document pending approval. Select this process as many times as possible during the day to minimize the waiting time between document submission and approval. This process is used to display, approve, and deny documents pending approval.