Job Postings
  1. How do I create a job posting?
  2. When will my job be posted?
  3. When an Ariba Position Requisition document is denied for any given reason, only the document's initiator will receive an email notification. Can that be changed such that all previous approvers receive notification as well?
  4. If an approver returns an Ariba Position Requisition document to the initiator, do the changes the initiator makes go through to the previous queue of approvers or just to the person that suggested the changes?

Hiring
  1. How do I hire a casual worker?
  2. How do I request or hire a temporary pool employee?
  3. How do I hire a student?
  4. How long do I need to post a position on the Career Opportunities website?
  5. I am ready to hire someone, what is the next step?
  6. How many applicants must I interview before I can submit the Interview Summary Form?
  7. When can I make an offer?
  8. How do I hire an applicant who is out of town?
  9. Can I hire someone to volunteer in my office?
  10. After we make an offer to a research employee, what is the next step?
  11. Do I need to review a rehire's or current employee's personnel file before hiring?
  12. How much time after the offer is made does the employee have to report to Human Resources?
  13. When can my new hire start working?
  14. What paperwork does the new hire need to complete?
  15. My new hire is transferring from another department within the University. Do they need to complete a new Background Search Form?
  16. Can a layoff Research employee be hired as an Administrative/Professional working layoff? Does the employee need to complete the required new hire forms and take a drug test if the gap in service exceeds 30 days?
  17. If a former employee is rehired, does he/she need to complete a new W-4 Form?
  18. Does a retired employee need to complete a W-4 Form if rehired as a temporary employee or a casual worker?
  19. Is it possible for a department HR Liaison to see all Ariba HR eDocs (CNP, RCP, FVP) submitted by the departments that the Liaison oversees?

Drug Test
  1. I have a casual worker who is working less than 30 days. Do they need to take a drug test?
  2. I just hired a Post-Doctoral employee. Do they need to take a drug test?
  3. What are the drug testing hours?
  4. How long does it take to receive the drug test results?

Job Postings

  1. To process a job posting you need to complete an e-requisition using Ariba. Follow the links below for assistance.

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  2. After the e-requisition in Ariba has been fully approved, the position will be posted within 24 to 48 hours.

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  3. Given the global functionality of this system and its more than 1,500 current users, changing this feature will affect the system globally.

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  4. Certain changes to a document require re-approval and others don't, as defined by Human Resources when the forms were designed. If you have additional fields that you think should require re-approval if changes are made, please suggest them and we will consider adding them to the list. In addition, it is important to consider that if a person edits and saves a document, it will stay with the current approver, unless the change made requires re-approval. If the document is withdrawn and re-submitted, it will always go through the entire approval process again.

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Hiring

  1. You need to complete an e-requisition using Ariba. For Gables/Marine campuses, please refer to the New Hire Workflow for Temporary Pool Employees for more information. If you have any questions, contact the appropriate person:
    • Medical Campus: .(JavaScript must be enabled to view this email address) at (305) 243-2852
    • Gables/Marine Campuses: .(JavaScript must be enabled to view this email address) at (305) 284-6589

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  2. Professional and Research (Exempt) jobs must be posted a minimum of 7 days. Please note: Waiver of postings are reviewed by Equality Administration.

    Clerical/Nursing/Technical/Service/Staff (Non-Exempt) jobs must be posted a minimum of 2 days.

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  3. You must submit the Interview Summary Form (ISF) to your recruiter.

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  4. You must interview at least 3 applicants.

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  5. Job offers require HR approval. You will receive an approval notification after submitting the ISF form.

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  6. After you receive an approval from your recruiter, complete the top part of the Background/Scholastic Verification Form and email the form to your new hire. The new hire must complete the form and fax it to HR at 305-284-2854. HR will arrange for drug testing kit delivery to the new hire's location.

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  7. Yes. Please refer to the Volunteer Policy.

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  8. The department needs to send the Background/Scholastic Verification Form to Human Resources. The new hire needs to report to HR within 48 hours of the job offer for the drug test. After the drug test is completed, the new hire working at the Gables Campus needs to report to Faculty Affairs to complete additional paperwork. RSMAS Campus Employees ONLY: need to report to the Dean's office at the Rosenstiel Campus.

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  9. University Policy requires a review of personnel files for current and former regular, temporary pool, and casual worker employees prior to making a hiring decision.

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  10. Once the offer is made, the new hire must report to HR within 48 hours.

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  11. Regular employees: New hires can start after HR has provided the drug test notification email to the department.
    Casual workers can start immediately.

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  12. Yes, a new Background/Scholastic Verification Form is required when a position is filled by either a new or existing employee in order to appropriately update the employee's file.

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  13. Yes, a layoff employee from any job class can be hired as an Administrative/Professional TT or CW working layoff. The required employment forms must be completed by the employee if they are missing in the employee's file. The hiring department must submit a Background/Scholastic Verification Form along with the job description.

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  14. All employees rehired after 30 days of separation must be treated as new hires and complete new W-4 and Direct Deposit forms.

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  15. If rehired within 30 days, then the tax information is unchanged, thus the employee does not have to complete a new W-4 Form. Apart from this exception, all rehires have to be treated essentially as new hires and complete new W4 and Direct Deposit forms.

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  16. At this time, Ariba does not have a departmental "view" or "search" for HR eDocs. Users will only be able to see documents that they submitted or approved. Only Central HR and Faculty Affairs have access to view on a division/dean level by job code.

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Drug Test

  1. Casual workers working for less than 30 days do not require drug testing. Should the casual worker get an extension of assignment over 30 days, drug testing will then be required.

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  2. Post-Doctoral employees do not require drug testing.

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  3. Monday - Friday from 8:30 am to 12:00 pm

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  4. Process can take up to several days but usually between 24 to 48 hours. As soon as results are received the recruiter will notify you via email about the next steps in the hiring process.

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All offers of employment with the University of Miami will depend on the following:
  • Acceptable verification of previous employment references.
  • Acceptable results of criminal background searches.
  • Acceptable results of drug screening for illegal substances.
  • Acceptable verification of educational achievement.
  • Acceptable verification of all information presented by prospective employees, whether made verbally, in writing on resumes/application forms, via e-mail or any other documents presented to the University concerning employment matters.
The University of Miami is an Equal Opportunity/Affirmative Action Employer, a Smoke/Drug Free Work Place, and does not discriminate on the basis of race, color, sex, age, disability, veteran status, religion, national origin, or sexual orientation. We encourage applications from females, veterans, disabled and minority group applicants.