Update Biographical Information FAQs

Questions
How do you update an employee's name prefix or suffix (Dr, Ms, Miss, PhD, Junior, III)?
Who does the University of Miami consider to be a domestic partner for Benefits/Emergency Contact code?
How do employees change their name?
If employees get married, how do they change their name and/or marital status?
If employees get divorced, how do they change their name and/or marital status?
How do employees change their citizenship status?
How do employees change their work, permanent, and/or current address?
How can the ethnicity code be updated?
I'm a Central Office DHRS Submitter, how do I update race and ethnicity for employees?
I tried to update my address in myUM and the building is not in the drop down list. What do I do?
I tried to update my work address in myUM and the department I work in is not in the drop down list. What do I do?

How do you update an employee's name prefix or suffix (Dr, Ms, Miss, PhD, Junior, III)?

Employee prefixes are updated in the Update Name Process (UPDNAME) on the DHRS Green Screens only. This function is only available to Central Office users. Some prefix changes may require documentation before an update can be done (such as for Dr.).

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Who does the University of Miami consider to be a domestic partner for Benefits/Emergency Contact code?

Only same sex partners. The code for emergency contact in DHRS biographical information should be DP.

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How do employees change their name?

Please click here for details.
Note: DHRS requires that the employee's legal name is used. The name that appears on the Social Security Card is the only name that will be used in DHRS. The name change will be reflected on all University systems.

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If employees get married, how do they change their name and/or marital status?

Please click here for details.

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If employees get divorced, how do they change their name and/or marital status?

Please click here for details.

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How do employees change their citizenship status?

Please click here for details.

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How do employees change their work, permanent, and/or current address?

Please click here for details.

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How can the ethnicity code be updated?

The ethnicity code can be updated by the employee via myUM

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I'm a Central Office DHRS Submitter, how do I update race and ethnicity for employees?

Please click here for details.

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I tried to update my address in myUM and the building is not in the drop down list. What do I do?

There are several reasons why a building does not appear in the drop down list:

The building is brand new and hasn’t been added to the Space System as yet. Wait until the building is complete or if it already is, contact the Space System Administrator
The wrong campus was selected from the campus drop down list. You must choose the campus where your work building is physically located. For example, if you work in a department that is part of the medical campus but you are located in the building Gables One Tower, you must select the campus Coral Gables.
The building was renamed. Contact the Space System Administrator for assistance.

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I tried to update my work address in myUM and the department I work in is not in the drop down list. What do I do?

If your work department does not appear in the myUM, first ensure that you are using the correct department name. The department name officially exists if the department was created by the Controller’s Office and if it is in the Departmental Hierarchy list in DHRS. If the department was renamed, ensure that you are using the most current department name. If you need assistance with any of this information, contact your Departmental HR Liaison.

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