Questions
How do I process a layoff?
What is the earliest that I can process a termination or layoff for a regular, non-exempt employee?
Can a regular employee have an assignment ending prior to the fiscal year end, May 31?
How much time should exempt (monthly-paid) and non-exempt (hourly-paid) employees give when resigning?
How do I process severance pay?
If a termination is processed in advance (ex: one or two pay periods early) will payroll automatically end the direct deposit upon receipt or will the direct deposit be scheduled for the actual termination date?

Please refer to the DHRS Support website.

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A termination or layoff for an hourly-paid employee should not be initiated until the day after (Tuesday) the final biweekly payroll has been processed for the pay period in which the employee last worked (even if it is just one day). If a termination or layoff is initiated before the appropriate date (even if the document is just put on hold or if it is submitted but not approved) the employee will not get paid for the vacation accrued in the final pay period.

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It is an HR Policy that all regular employees must have a current assignment ending at the end of the fiscal year. If the regular account is a sponsored account and the funds will be exhausted prior to the end of the fiscal year, a default account can be used to cover for the period of time the new sponsored account number has not been received. When the new account number is assigned, an Account Change Document must be processed via DHRS Web to avoid payment via a default account.

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Exempt Employees: 1 month
Non-Exempt Employees: 2 weeks

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Severance Pay may be used for pay in lieu of notice and should always be processed in DHRS Web. Severance Pay should not be process using Kronos unless it has been approved by Human Resources.
Helpful Links
Administrative/ Professional Employees
Clerical/ Nursing/ Technical/ Service Employees
Research Employees
Faculty

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Direct Deposits are canceled only when Payroll receives the Clearance Checklists. Payroll does not normally get clearances for casual workers, which means nothing is held for them and all checks should go direct deposit. For addition information, please contact the Payroll Office

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