Questions
Is retro pay for monthly-paid employees (Faculty, Research, Administrators) calculated by DHRS?
How and when do you calculate retro pay for a non-exempt (hourly-paid) employee?

DHRS will only calculate retro pay in the pay distribution assignment only if a new hire document contains a hire date in a previous pay period. For example, an employee is hired on 1/29/2007, but the new hire document is entered after the January monthly payroll has passed. The pay distribution of the new hire assignment will show in the Account Distribution one row containing the dates 1/29/2007 to 1/31/2007 and the partial pay rate (this amount is the retro pay amount for January pay). There will be another row with dates 2/1/2007 to 5/31/2007 with the monthly amount to be paid each month until the end of the fiscal year. In this example, the retro pay amount would be on the first row of the account distribution.

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Hourly employees that were paid incorrectly due to a timecard issue (in Kronos or timesheet) must submit a revised timesheet to get the retro pay. The only time a retro pay dollar amount is calculated and paid via DHRS is if an employee was paid a wrong pay rate in a previous pay period. The retro pay amount is calculated by multiplying the correct hourly rate by the number of hours worked (1.5 if time and a half), and subtracting what was already paid for the same hours in that pay period. For more information, please refer to the Retropay Calculation Checklist for Non-Exempt Employees.

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