1. Can a move (transfer or promotion) be effective in the middle of a biweekly pay period for a non-exempt (hourly-paid) employee?
  2. How do I transfer an employee into my department?
  3. How do I process a promotion for an employee in my department?
  4. Which faculty job titles are eligible for PR status (regular employee FTE of 50% - 99%) and which are eligible for PA status (regular employee FTE of 50% - 99%)?
  5. If an employee is transferring to a different department, how long in advance the resignation letter needs to be extended to the current department?
  6. Where can I find information regarding the budget rollover to DHRS?

  1. To ensure proper pay all moves for hourly-paid employees should be made effective at the beginning of the biweekly pay period. This includes regular new hire employees that were in the Temporary Pool or a Casual Worker or Student Worker in the previous pay period (temp to perm).

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  2. Different Department Promotion, Lateral, or Downward Moves are the three ways by which an employee can transfer into a department. Please refer to the DHRS Support website for more information and resources regarding the move process.

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  3. Please refer to the DHRS Support website for more information and resources regarding a Same Department Promotion.

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  4. Members of the “associated” faculty, including lecturers, senior lecturers, and visiting faculty are eligible for benefits only at the 100% FTE level. Part-time regular employees are not entitled for benefits, except tuition remission, as listed below:

    Associated Faculty who are part-time and who are salaried by the University are entitled, after one academic year of continuous employment, to fifty percent (50%) tuition remission for themselves at the University of Miami, except in the programs of the Miller School of Medicine and the School of Law. Benefits are limited to seven credit hours per semester and four credit hours per summer session.

    Part-time Faculty in the categories of Clinical, Research, Librarian, and Professional in Practice Part-time defined:
    A part-time appointment to the faculty as Clinical, Research, Librarian, or Professional in Practice shall specify the percentage of effort for the position but assumes that the persons’ full professional efforts occur in their University employment. Only positions of 50% effort or greater are entitled to benefits. This entitlement does not apply to Associated Faculty.
    Faculty Job Titles Eligible for PR or PA Status

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  5. The resignation letter needs to be extended in advance as follows: two weeks for non-exempt/one month for exempt employees. Vacation time or floaters cannot be used during the two weeks/one month as applicable. Sick time can be used.

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  6. For information regarding the rollover, click here.

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