Questions
How can I change one of my employees to part-time status?
What document needs to be submitted in DHRS Web to change an exempt full-time regular employee to exempt part-time regular status?
Can the document to change an exempt full-time regular employee to exempt part-time regular status be submitted in DHRS Web in advance? Example: Can the document be submitted in July even though the change is effective on September 1st?
How is the new salary calculated for an exempt full-time regular employee that changed to exempt part-time regular status?
What happens to the sick and vacation time of an exempt full-time regular employee that changed to exempt part-time regular status? How much should the employee accrue?
What happens to the retirement benefits of an exempt full-time regular employee that changed to exempt part-time regular status?
What happens to the benefits of an exempt full-time regular employee that changed to exempt part-time regular status?

To change a regular employee from full-time to part-time status, the department must submit a Job Code/Status Change Document in DHRS Web. (refer to the DHRS Support website for additional information).
Be aware that the new/updated Job Description must be forwarded to Human Resources prior to the submission of the document, and the Kronos screen must be updated properly to show the correct Tag/Template information. In addition, please know that no Ariba document is required and the position must not be updated in DHRS.
If further assistance is needed, contact the appropriate Central Office.

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For this change to take effect, a Job Code/Status Change Document must be submitted in DHRS Web by accessing the Document Submission menu (refer to the DHRS Support website).

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Yes, the Job Code/Status Change Document can be submitted in advance. For example, it can be submitted in July, but the submitter must input September 1st as the effective and start date of the document.

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Calculate how many hours the employee will work a month and divide those hours by 163.75 to obtain the percent. Multiply the % by the full-time regular (FR) monthly amount to get the part-time regular (PR) monthly amount:
Hours Employee Works Per Month ÷ 163.75 = %
% × Full Time Regular (FR) Monthly Amount ($) = Part Time Regular (PR) Monthly Amount ($)
Example:
Employee status will change from exempt full-time regular to exempt part-time regular 50%
163.75 ÷ 50% = 81.87 hours per month
Employee's monthly salary as an exempt full-time regular employee was $3000
New pay rate as an exempt part-time regular 50% employee will be $1500 per month ($3000 × 50% = $1500)

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The employee will accrue the same, but the days will be worth less. The total balance will also be worth the part-time rate once the status change is effective.
Example:
The employee had 10 vacation days at the full-time regular (FR) FTE. Now, the employee would have 10 vacation days at the part-time regular (PR) FTE. If the employee is separated as a part-time regular, the 10 vacation days will be worth the following: Annual Salary ÷ 260 × 10 days

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The employee must contact Benefits Administration at (305) 284-3004.

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For sick, vacation, floaters, and holidays, the employee will receive whatever his/her daily rate is as a part-time regular FTE. For all other benefits, the employee must contact Benefits Administration at (305) 284-3004 since they will all change.

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