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Home » Human Resources » Human Resources Frequently Asked Questions » DHRS FAQs » Casual Workers FAQs

Casual Workers FAQs

Questions
  1. What is the description of a Casual Worker?
  2. For what period of time can an HW Casual Worker be employed?
  3. For what period of time can a TT Casual Worker be employed?
  4. How are HW Casual Workers terminated?
  5. How are TT Casual Workers terminated?
  6. How are RH Casual Workers terminated?
  7. Can I process an overload for a non-exempt (hourly-paid) Casual Worker employee?
  8. How are the hours of work updated for a TT Casual Worker Employee?

  1. There are several kinds of Casual Workers:
    • TT: can work full or part time in any department for a maximum of 12 months. Assignments do not roll over at the end of the fiscal year.
    • HW: can work seasonally or less than 200 hours per year (generally, no more than 7.5 hours per pay period). Assignments roll over to the next fiscal year.
    • RH: a working retiree that can work indefinitely (not limited to 12 months, but cannot work more than 999 hours per year). Assignments do not roll over to the next fiscal year.

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  2. HW Casual Workers can have an indefinite work assignment in DHRS. However, they must be seasonal workers (called to work during registration periods or for proctoring only) or work no more than 195 hours per year.

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    1. TT Casual Workers can work for up to 12 months continuously. This includes in the same or different departments.
    2. TT Casual Workers have to wait another 12 months before being rehired as a Casual Worker.
    3. If the department still needs the TT Casual Worker after the 12 months, the employee must be placed in the Temporary Pool.

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  4. HW Casual Workers are terminated automatically by DHRS as part of a batch if there has not been pay in the previous fiscal year when a rollover occurs, even if there is an active assignment.

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  5. TT Casual Workers are terminated automatically in DHRS if they have not had an active assignment in the last 30 days (system does not look at last pay date). They are terminated from a batch program.

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  6. RH Casual Workers are currently batch terminated after 13 months of inactivity (they have had no active assignment; system does not look at last pay date).

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  7. The following example illustrates how the payment can be processed in Kronos:

    Hourly-paid employee teaching a class or performing duties for another department or as an “overload” type situation:
    If the instructor/“overload” duties will be paid using the current pay rate time and one half:
    1. The Kronos code to input the employee time card should be done by the Kronos approver, the code to be used is 343 (this will pay automatically at time and one half).
    2. Account number of the department paying for instructor/overload duties will have to be input in Kronos by the person that approves the timecard (at the employee’s home department).

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  8. A Salary Change/Error Correction document must be processed to update the FTE.

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