The Office Of Government Affairs should be contacted whenever you are –

		Considering reaching out to an elected government official or their staff for a meeting, support or funding
		Planning or organizing an event where you plan to invite elected government officials
		Contacted by a government official or someone from their office
		Writing a letter or white paper to be presented to a governmental body or person, on behalf of the University

The following information needs to be sent to the Office of Government Affairs office as soon as possible:

		General background information on the event
		What role do you expect the government official to play
		If inviting them as a guest speaker, topic you would like for them to speak about
		Date and exact time of the event , along with a timeline of all activities
		Approximate number of persons expected to attend
		Audience make-up (i.e. students, professors, scientists, doctors, general public)
		Whether or not the event is open to the press
		Sample of the invitation or draft of the invitation letter to be sent

University of Miami
Office of Government Affairs
1320 South Dixie Highway, Suite 325
Gables One Tower (LC 2935)
Coral Gables, Florida 33146
Rudy Fernandez	Lourdes Ponce
Vice President	Scheduler & Sr. Administrative Assistant
305-284-4085	305-284-2684
rudyfernandez@miami.edu	lponce@miami.edu
Shira Kastan	Juan Carlos ‘JC’ del Valle
Director	Director
305-284-2618	305-284-6282
skastan@miami.edu	jcdelvalle@miami.edu
Responsible for State matters, City of Coral Gables, and all University Schools and Colleges	Responsible for federal and local matters, and matters related to Medical, Real Estate, Facilities and Planning