ACADEMIC PROCEDURES AND INFORMATION - UNDERGRADUATE

While the University makes every effort to provide academic counseling to its students, its basic policy places the responsibility for planning an academic program upon the student.

While the University makes every effort to provide academic counseling to its students, its basic policy places the responsibility for planning an academic program upon the student.

The University of Miami relies on electronic means (email and CaneLink accounts) for correspondence with students. Students are required to maintain a working email address and are expected to update their personal biographical information annually via their CaneLink account. Students who fail to maintain a working email account may not receive critical university information.

Students are expected to familiarize themselves with the requirements of:
• the University,
• the schools in which they are enrolled, and
• their major department.

Requirements refer to those stated in the Bulletin at the time of admission to degree status, unless a student has not been continuously enrolled. In such cases, the Bulletin in effect at the time of re-admission is the one to be used. In such cases, the determination of the Bulletin in effect is made by the readmitting School or College.

Academic core requirements will not be waived for students under any circumstances.

The work of each student is under the supervision of an academic Dean and of the appropriate Scholarship Committee. A student who fails to maintain an adequate academic record may be dismissed from the University.

Admission of a student to the University of Miami for any semester does not imply that such student will be re-enrolled in any succeeding academic semesters. If a student whose record is unsatisfactory is for some reason permitted to continue in attendance, the appropriate scholarship committee or Dean may specify the standard that must be attained, and any other conditions to be met.

A student who graduates and plans to enter a graduate school or professional school at the University of Miami must apply for admission to the appropriate school of the University in accordance with application deadlines of respective schools.

Not all the regulations and procedures described below pertain to the Graduate School, the Law School, and the School of Medicine. The specific regulations of these schools are stated in their Bulletins.

STUDENT-RIGHT-TO-KNOW AND CAMPUS SECURITY ACT

The Student-Right-to-Know and Campus Security Act requires institutions to disclose information about graduation rates and crime statistics to current and prospective students. Students interested in obtaining this type of information should contact the Office of Admission, (305) 284-4323 or go to www.miami.edu/hea.

FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT (FERPA) (BUCKLEY AMENDMENT)

The purpose of this policy is to assure that students have access to their educational records and to assure the privacy of students by restricting the disclosure of information from education records to those persons authorized under the Act.

The policy is provided to all students in the Student Life Handbook. Copies can also be printed from the website www.miami.edu/hea.

SECURITY OF STUDENT RECORDS

The Office of the Registrar is charged with the responsibility of maintaining the security and integrity of student records. Student records created before 1985 are stored on paper or have been electronically scanned. Those remaining on paper are stored in an off-site location, available only to Registrar personnel. Student records created after 1985 are housed on an electronic database. 

In order to maintain confidentially, access to the student record system is limited to university personnel who have a legitimate need for this information. Each user is required to fill out an access form. A user name is created, and each user must also create a password that must be changed every 90 days. Periodic audits of records as well as reviews of who has access to the system are regularly scheduled to ensure a secure environment.

Students are assigned a UM ID number that is unique to them and they are encouraged to use it instead of their social security number. Students are required to provide their student ID or a photo ID when requesting academic record information from this office.

FERPA TRAINING

FERPA, the Family Educational Rights and Privacy Act,  provides established guidelines for universities to ensure that students have access to their educational records as well as to ensure the privacy of said records by restricting the disclosure of information from educational records to those persons authorized under the Act. FERPA guidelines must be followed when dealing with the disclosure of student information.

All staff who use the student records system are required to complete an online FERPA tutorial. Periodic reviews are required; failure to complete this tutorial will lock a user out of the system. The Registrar’s Office also offers FERPA information sessions to parents of new students each fall during new student orientation.

SERVICE INDICATOR (HOLD) ON STUDENT RECORDS

Schools and colleges, university administrative departments and other student related offices have the ability to put service indicators, also known as holds, on student records. These holds can be financial, academic or disciplinary in nature and may delay a student’s ability to register, to receive an official transcript or to receive a diploma.  Holds on a student’s record normally require action on the part of the student, i.e., a payment, completion of paperwork, etc.  Specific information on a hold and what is required to remove it can be obtained from the office/department that initiated the hold


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