Sponsored Programs Policies and Procedures

Table of Contents (click on the links below to view policies)
—————————————————————————————-

    Introduction to Administrative Offices
    Glossary

A - Funding Opportunities

    A1 - Accepted Award Types
    A2 - Organized Research

B - Proposal Preparation

    B1 - Technical Proposal Preparation and Review
    B2 - Proposal Budget Preparation and Review
          .1 - Application of Facilities & Admin. Rates to Proposal Budget & Rate Waivers
          .2 - Application of Fringe Benefit Rates to Proposal Budget       
          .3 - Proposal Approval, Submission & Signature on behalf of the University
    B3 - Sponsor Contact     
    B4 - Negotiations
    B5 - Commitment of University Resources

C - Non Financial Compliance Issues

    C1 - Compliance with and Dissemination of Sponsored Regulations
    C2 - Protection of Human Subjects in Research
    C3 - Laboratory Animals 
    C4 - Civil Rights
    C5 - Prostitution and Sex Trafficking
    C6 - Reserved for future use
    C7 - Intellectual Property - Patents, Copyrights, and Inventions     
    C8 - Conflict of Interest
    C9 - Responsibilites of Principal Investigators & University for Sponsored Projects
    C10 - Appointment of Relatives/Nepotism
    C11 - Public Request for Information
    C12 - Export Control Policy

D - Award Acceptance

    D1 - FRS Account Number Assignment
    D2 - Awards Received in Absence of Formal Proposal
    D3 - Notification and Acceptance of Award

E - Account Maintenance

    E1 - Account Overdrafts
    E2 - Signature Authority
    E3 - Recording Budgets and Encumbrances
    E4 - Offical Sponsored Award File & Record Retention     
    E5 - Pre-Award Expenditure Requests
    E6 - Expenditure Control
    E7 - Staffing Sponsored Projects and Personnel Changes

F - Cost Principles

    F1 - Direct and IDC Cost - Allowable vs Unallowable
          .1 Salaries, Wages, and Overload Payments
          .2 Equipment Purchases with Federal and State Funds
          .3 Capital Eqpt.Ownership,Accountability, and Records
          .4 Moveable Equipment Capitalization
          .5 Subcontracts/Subgrants
    F2 - Program Income
    F3 - Reserved for future use
    F4 - Cost Sharing and Matching
    F5 - Cost Transfers
    F6 - Effort Reporting/Certification
    F7 - Cost Centers and Service Departments
    F8 - Pre Award,Rebudgeting, and No Cost Extensions using Internal Prior Approval Process

G - Reporting

    G1 - Financial Status Reports (Federal and Non-Federal)
    G2 - Federal Cash Transaction Reports 
    G3 - Audit of Sponsored Programs
    G4 - Sponsored Awards Appeals Process
    G5 - Technical Reports

H - Cost Reimbursement

    H1 - Billing/Invoicing
    H2 - Letter of Credit
    H3 - Contracts and Grants Receivable
    H4 -Receipts and Application of Sponsored Program Funds
    H5 - Bad Debts 

I - Award Closing

    I1 - Award Closing Procedures and Account Deletion
    I2 - Grant/Contract Transfer to Another Institution
          .1 Transfer of Capital Equipment to Another Institution
    I3 - Residual Funds - Fixed Price Contracts
    I4 - Expenditure Cutoff