Faculty and staff traveling on University business and/or study to  foreign countries on the U.S. Department of State’s travel warning list or to countries with United States embargoes and sanctions must complete the Restricted Country Travel Authorization form and submit it to UM Risk Management four weeks prior to departure for insurance coverage confirmation.  Once Risk Management notifies the department of insurance coverage, faculty/staff must register their travel plans with Red24 and print a copy of the UM Travel Assistance Card prior to travel. The University will not reimburse travel expenses for faculty and staff traveling on a university trip outside the United States unless they register their travel information with red24.

Click here for:
Restricted Travel Authorization Form

Faculty International Travel Policy

The University of Miami provides a helpful tool for its employees traveling internationally on University business. The program, referred to as “Foreign Travel Services”, can be accessed anywhere in the world at any time of the day or night.

o Leave a copy of your ticket, itinerary, passport at home
o Use business contacts for address & phone while traveling
o Pack lightly & research local customs & dress accordingly (avoid white tennis shoes)
o Inform your credit card company that you will be traveling internationally
o In case of credit card theft, ensure a trusted individual at home has appropriate information to get card re-issued
o Always pack a small flashlight
o Never leave your luggage in a rented vehicle, never sign full name on hotel receipt, Never leave receipts in hotel room
o If you rent a car, make sure you have liability insurance. If you do not, this could lead to financial disaster.
o Always “buckle up.” Some countries have penalties for people who violate this law.
o Carry the minimum number of valuables, and plan places to conceal them.
o Put your name, address and telephone numbers inside and outside of each piece of luggage. Use covered luggage tags to avoid casual observation of your identity or nationality. If possible, lock your luggage.

The University of Miami has contracted with Chartis to provide Foreign Travel Services for faculty and employees traveling internationally on University of Miami business. The specific service provided is referred to as Travel Guard.  Travel Guard provides travelers with travel assistance, and an extensive and comprehensive list of General Services comprising travel documentation assistance, obtaining replacement passports, political/environmental warnings, currency and ATM locations, global weather, emergency message, telephone translation, relocation support; Medical Services consisting of physician/dental/hospital referral, medical case monitoring, shipment of records and prescription, arranging for air ambulance, immunizations, and medical evacuation; Technical Services encompassing lost/stolen luggage and personal effects, lost/stolen travel documents/tickets, cash transfer, vehicle return, legal referral, trip interruption, and repatriation of remains.

Prior to traveling you may call (800) 401-2678 to obtain an up to date report of potential dangers associated with your travel destination, whether it be health or politically related.

The list of services provided by Travel Guard is extensive; we therefore recommend that the first course of action when you are in need of assistance is to call the (800) number provided above.

Contact the University of Miami Risk Management Department at (305) 284-3163 if you have any questions.