If a department is considering using a third party vendor (not myUM
website) to manage payments and/or charges, they are responsible for
contacting the appropriate individuals at the University to ensure that the
process has been approved and checked for PCI compliance. The following
persons should be involved:
Hiram Sem, Treasury Executive Director
Oversees web payment processes such as electronic check (ACH) and credit
Jose Abreu, Systems Analyst, Information Technology
Manages programming for credit card payment process at the University.
Connie Barrera, Manager IT Security
Manages the review of front- and back-end processes to insure PCI
Compliance as required.
Aimee Echeverri, Systems Manager OSAS
Manages web payment transactions that are sent to FRS/GL through the
Accounts Receivable (PIDMS) system.
Christopher Perez, Director OSAS
Manages the issuance of merchant ID numbers for VISA, MasterCard, AMEX,
and Discover credit card usage.
Accounts Receivable System
Departments who need to process online credit card and electronic check
(ACH) payments on myUM must contact the
Office of Student Account Services to determine what the best course of
action for their process is. A payment classification must be identified to
determine how funds will be managed by the system.
AR (Accounts Receivable) - Payments that will be tracked in the Accounts
Receivable system must have a corresponding charge for the funds that
are received and credited to the student's account.
For example - Tuition deposits are offset by a tuition
charge. The same applies to housing deposits and law school
NONAR - Payments that do not have a corresponding
charge on the student's account can be classified as NONAR. These are
payments or funds that will be received and will automatically be
deposited to a bank or sent to a credit card merchant for processing.
For example - Admission Deposits, United Way Donations, Purchase
of Athletic Tickets
AR Payment Procedures
Department should contact Chris Perez (OSAS Director) to determine
payment classification type.
New payment processes require further
analysis. A meeting request should include Hiram Sem, Jose Abreu, Connie
Barrera, and Aimee Echeverri.
Special programming requests must be
directed to Jose Abreu in IT.