The Accounts Payable Department is responsible for the timely and accurate processing of invoices related to Purchase Orders. These payments include goods, services, utilities, and freight and transportation charges. However departments share in the responsibility for timely and accurate payments to vendors.
The Auxiliary Departments include: Dining Services, Vending Services, the University of Miami Bookstore at Coral Gables, The BankUnited Center Complex, Logo Licensing, and Mail Services. We endeavor to provide the highest level of quality service in each facet of our operations.
Cash Management is responsible for banking, working capital investments, and sales of securities when gifted to the University.
The Best Mid-Sized Venue in the World is located at the University of Miami Coral Gables campus and hosts concerts, family shows, University events, and sporting events. The BUC is the home of UM Men's and Women’s basketball teams.
The University of Miami partners with Follett Higher Education Group to manage our campus bookstore. The UM Bookstore offers students all their course materials and supplies in addition to the last Hurricane merchandise.
The Business Documents Centers located on the Gables and Medical campuses offer special pricing for large duplicating projects in both color and black and white. Additional services include posters, large banners, newsletter printing, laminating, and framing.
Personal checks may be cashed on campus at the Cashier windows on the first floor of the Ashe Building. Check cashing privileges are limited to University personnel and currently enrolled students.
The Check Distribution Office distributes payroll and credit balance/refund checks. College Work-Study and Miami Commitment students can make arrangements with their department supervisors to receive their paychecks in their departments. Check Distribution is located in Room 129A of the Ashe Building.
The Collections Department handles all non-enrolled student inquiries regarding past due student loan and receivable accounts.
This section contains important information and news from the Controller of the University.
The Corporate Cards Office is responsible for managing both the Purchasing Card (PCard) and Travel Card programs.
The Cost Studies area is primarily responsible for development of the University’s Facilities & Administrative (F & A) indirect cost rate proposal and the review and approval of Service Center billing rates.
All Course Pricing Request forms may be accessed on this web page.
Departments/areas that intend to establish and/or modify an existing process which involves credit card data or e-check are required to contact Treasury Operations.
The University of Miami’s Dining Services Department is proud to offer exceptional dining service programs on our campuses. Its quality, variety, convenience and flexibility are unsurpassed. There are wide ranges of dining locations that are conveniently situated to meet your needs.
The Disbursements Office is part of the Accounts Payable department and is responsible for processing check requests (eChecks) and business expense reimbursements (eBERFs) via UMeNET, as well as paper Business Expense Reimbursement Forms (BERF).
The Document Management area is responsible for collecting, sorting, imaging, and maintaining and retrieving original financial documents. We serve user departments for their monthly document needs and during audits.
Document Services and Solutions (DSS) is the Department that manages the printer/copier/scanner and Multifunction devices fleet on all campuses. If you need equipment, service or supplies contact DSS.
An Electronic Check Requisition is a form located within UMeNET used to request checks for payments to vendors for certain business related expenses. eCheck is also used to assist central office program such as Petty Cash funds.
An Electronic Business Expense Reimbursement Form is a form located within UMeNET used to request reimbursement for business related expenses incurred by employees. eBERF is also used to reconcile travel and entertainment related expenses incurred on the University Travel Card.
The Office of Environmental Health and Safety's mission is to help the University continuously improve its compliance with health, safety, and environmental regulations. We provide support and training in an effort to avoid occupational, biological, and chemical hazards.
Departments requesting electronic funds transfers (EFTs) are required to follow University established policies and procedures. These links provide procedures to follow and documents needed for both US dollar and foreign currency transfers.
The Financial Reporting area of the Controller’s Office is responsible for external and internal financial reporting, preparation of tax returns and bank reconciliations.
This function provides training and user support on behalf of the Controller's Office. The training focuses on such areas as accounting and related subjects, accounting systems (DMAS and FRS), fiscal year end processing and account reconciliation using tools such as the RDS FR90 Report. The Fiscal Year End link includes the fiscal year end memos from the Controller's Office and Medical Finance as well as year-end deadlines and contacts.
This area of the Controller’s Office is the data custodian for the Financial Records system (FRS) data and reporting and is responsible for regular system checks and balances to maintain data integrity. The FRS area also provides user support for financial report and download requests as well as system data discrepancies.
The General Accounting area of the Controller's Office is responsible for the daily operations of the University's accounting system FRS including the flow of transactions to the general ledger, maintenance of accounts (non-sponsored) and department numbers, coordination of the month/year end closings and security access control. The Batch Reference List link provided below gives information including the name of the individual or the subsystem that originated a transaction and a telephone number to call if there are questions about the transaction.
The section will provide information regarding financial Internal Controls.
The University of Miami strives to protect the name and marks of the University of Miami and enhance the image of the University through its licensing program. The formal licensing program is administered through Auxiliary Services in partnership with the Collegiate Licensing Company (CLC).
The UM Post Office offers a full array of postal services to include stamps, Priority and Express Mail, money orders, and PO Box rentals. The UM Mail Services team also ensures the timely delivery of all University incoming, outgoing, and inter-office mail.
The Payroll office is responsible for providing and promoting Payroll services which meet the needs of faculty, staff, and administrators.
Document Services and Solutions (DSS) is the Department that manages the printer/copier and multifunction devices fleet on all campuses. It you need equipment, service or supplies contact DSS.
The Property Accounting section of the Controller's Office is responsible for maintaining accounting systems that reflect the University's Property, Plant and Equipment assets.
The Purchasing Department is responsible for purchases of goods and services at the University of Miami. Purchasing approves new vendors before they are added to our vendor database, negotiates and signs contracts, and issues University purchase orders.
The PCard is a corporate American Express card that provides an efficient and effective method for procuring small dollar commodities related to University business.
The Department of Records Management and Retention works with the University Community to ensure legal compliance in the management of University records and reduction of cost.
The Department of Risk Management is responsible for the preservation of the University’s assets, both human and physical. This is accomplished by identifying, defining, assessing, preventing and reducing risks facing the University of Miami.
The Office of Research Administration serves the Coral Gables, Miller School of Medicine and Rosenstiel Marine School research communities by providing assistance with: finding funding; budget development; Medicare coverage analysis; contract/subcontract development, negotiation and execution; development, approval and submission of proposals; award receipt, negotiation and acceptance; sponsored account opening and budget distribution; expenditure compliance; financial and effort reporting; account reconciliation and closeout; and training in research administration.
The Tax Services area of the Controller’s Office is primarily responsible for annual Federal 1099 reporting, State of Florida reporting including Sales Tax, Communications Services Tax, Parking Surcharge and Abandoned (Unclaimed) Property.
The Travel Card program is a U.S. Bank MasterCard available to all full time UM employees. It was designed as a convenient method for UM employees to pay for travel and entertainment business expenses without using their own money upfront.
Travel Management serves as liaison between UM departments, disbursements, designated travel agencies, and the travel industry.
Unclaimed property is a term used for outstanding checks, including checks issued by the University that have not been cashed by the payee, e.g. payroll checks, checks issued to vendors, payments to human subjects, reimbursement checks, etc.
Any employee driving a University vehicle must adhere to the policies and procedures outlined in the policy.
The University has an exclusive beverage agreement with Coca Cola and snack vending agreement with Gilly Vending that offers students, faculty, staff and guests of the University a wide variety of grab n’ go offerings at convenient locations throughout campus.
Departments that are interested in developing new web payment processes at the University should view our suggested Web Payment Setup Procedures for guidance on how to proceed. Departments are responsible for contacting the appropriate individuals at the University to ensure PCI compliance.
The University purchases Workers’ Compensation coverage for all employees of the University who are injured in the workplace. This coverage provides employees with the indemnity and medical benefits required by the laws or acts of the State of Florida Department of Financial Services.