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A

Accounts Payable

The Accounts Payable Department is responsible for the timely and accurate processing of invoices related to Purchase Orders. These payments include goods, services, utilities, and freight and transportation charges. However departments share in the responsibility for timely and accurate payments to vendors.

Website | Policy | ePayables Program | Receiving Request eForm User's Guide | Contacts | .(JavaScript must be enabled to view this email address) 

Auxiliary Services

The Auxiliary Departments include: Dining Services, Vending Services, the University of Miami Bookstore at Coral Gables, The BankUnited Center Complex, Logo Licensing, and Mail Services. We endeavor to provide the highest level of quality service in each facet of our operations.

Website | Policies | Contacts | .(JavaScript must be enabled to view this email address) 

B

Banking and Cash Management

Cash Management is responsible for banking, working capital investments, and sales of securities when gifted to the University.

Website | Banking Information | Policies | Credit Card - PCI Check List | Cash Handling Policy | .(JavaScript must be enabled to view this email address) 

BankUnited Center Events

The Best Mid-Sized Venue in the World is located at the University of Miami Coral Gables campus and hosts concerts, family shows, University events, and sporting events. The BUC is the home of UM Men's and Women’s basketball teams.

Website | Policies | Tickets | Hurricane 100 Room | Basketball Fieldhouse | Contacts | .(JavaScript must be enabled to view this email address) 

Bookstore

The University of Miami partners with Follett Higher Education Group to manage our campus bookstore. The UM Bookstore offers students all their course materials and supplies in addition to the last Hurricane merchandise.

Hours of Operation | Policy – Textbook Adoptions | Policy – IDR | Policy – Returns | Books, Apparel and more | Rent a Text | Café Scribe | .(JavaScript must be enabled to view this email address) 

Business Document Centers

The Business Documents Centers located on the Gables and Medical campuses offer special pricing for large duplicating projects in both color and black and white. Additional services include posters, large banners, newsletter printing, laminating, and framing.

Services Provided | .(JavaScript must be enabled to view this email address) 

C

Cashiering Services

Personal checks may be cashed on campus at the Cashier windows on the first floor of the Ashe Building. Check cashing privileges are limited to University personnel and currently enrolled students.

Website | Check Cashing Policy | Cash Handling Policy | Cash Payments Policy | Hours of Operation | .(JavaScript must be enabled to view this email address) 

Check Distribution

The Check Distribution Office distributes payroll and credit balance/refund checks. College Work-Study and Miami Commitment students can make arrangements with their department supervisors to receive their paychecks in their departments. Check Distribution is located in Room 129A of the Ashe Building.

Website | Policy | Hours of Operation | .(JavaScript must be enabled to view this email address) 

Collections

The Collections Department handles all non-enrolled student inquiries regarding past due student loan and receivable accounts.

Website | .(JavaScript must be enabled to view this email address) 

Controller

This section contains important information and news from the Controller of the University.

Website | .(JavaScript must be enabled to view this email address) 

Corporate Cards Office

The Corporate Cards Office is responsible for managing both the Purchasing Card (PCard) and Travel Card programs.

Website | Contacts | .(JavaScript must be enabled to view this email address) 

Cost Studies

The Cost Studies area is primarily responsible for development of the University’s Facilities & Administrative (F & A) indirect cost rate proposal and the review and approval of Service Center billing rates.

Website | Contacts | .(JavaScript must be enabled to view this email address) 

Course Pricing

All Course Pricing Request forms may be accessed on this web page.

Website | Department | .(JavaScript must be enabled to view this email address) 

(Credit Card / E-check) Merchant Services

Departments/areas that intend to establish and/or modify an existing process which involves credit card data or e-check are required to contact Treasury Operations.

Credit Card - PCI Checklist | PCI NON AR Form | .(JavaScript must be enabled to view this email address) 

D

Dining Services

The University of Miami’s Dining Services Department is proud to offer exceptional dining service programs on our campuses. Its quality, variety, convenience and flexibility are unsurpassed. There are wide ranges of dining locations that are conveniently situated to meet your needs.

Website | Catering Policy | Faculty Club Policy | Hours of Operation | Menus and Nutritional Information | Contacts | Chartwells | .(JavaScript must be enabled to view this email address) 

Disbursements

The Disbursements Office is part of the Accounts Payable department and is responsible for processing check requests (eChecks) and business expense reimbursements (eBERFs) via UMeNET, as well as paper Business Expense Reimbursement Forms (BERF).

Website | Forms | Contacts | .(JavaScript must be enabled to view this email address) 

Document Management (Controller’s Office)

The Document Management area is responsible for collecting, sorting, imaging, and maintaining and retrieving original financial documents. We serve user departments for their monthly document needs and during audits.

Website | Information for Users | FAQs | Contacts | .(JavaScript must be enabled to view this email address) 

Document Services and Solutions

Document Services and Solutions (DSS) is the Department that manages the printer/copier/scanner and Multifunction devices fleet on all campuses. If you need equipment, service or supplies contact DSS.

Website | Departmental Fleet | Document Centers | Customer Service | UMH Fleet | .(JavaScript must be enabled to view this email address) 

E

eCheck

An Electronic Check Requisition is a form located within UMeNET used to request checks for payments to vendors for certain business related expenses. eCheck is also used to assist central office program such as Petty Cash funds.

Website | Policy | User's Guide | Petty Cash | FAQs | UMeNET | .(JavaScript must be enabled to view this email address) 

Electronic Reimbursement (eBERF)

An Electronic Business Expense Reimbursement Form is a form located within UMeNET used to request reimbursement for business related expenses incurred by employees. eBERF is also used to reconcile travel and entertainment related expenses incurred on the University Travel Card.

Website | Policy | Submitter's Manual | Approver’s Manual | FAQs | UMeNET | .(JavaScript must be enabled to view this email address) 

Environmental Health and Safety

The Office of Environmental Health and Safety's mission is to help the University continuously improve its compliance with health, safety, and environmental regulations. We provide support and training in an effort to avoid occupational, biological, and chemical hazards.

Website | Trainings | Policies and Procedures | Forms | e-Newsletter | Sustainability Program | .(JavaScript must be enabled to view this email address) 

Electronic Funds Transfer Requests/Information

Departments requesting electronic funds transfers (EFTs) are required to follow University established policies and procedures. These links provide procedures to follow and documents needed for both US dollar and foreign currency transfers.

Website | Policy | Procedures | EFT Requests | International Drafts | Banking Information | .(JavaScript must be enabled to view this email address) 

F

Financial Reporting

The Financial Reporting area of the Controller’s Office is responsible for external and internal financial reporting, preparation of tax returns and bank reconciliations.

Website | Policies and Procedures | Bank Reconciliations | Revenue and Expense Sub Objects | Quarterly and Yearly Actual Variance Explanations | FAQs | Contacts | .(JavaScript must be enabled to view this email address) 

Financial Systems – User Training and Support

This function provides training and user support on behalf of the Controller's Office. The training focuses on such areas as accounting and related subjects, accounting systems (DMAS and FRS), fiscal year end processing and account reconciliation using tools such as the RDS FR90 Report. The Fiscal Year End link includes the fiscal year end memos from the Controller's Office and Medical Finance as well as year-end deadlines and contacts.

Website | User Guides | System Presentations | Fiscal Year End | Archives | FAQs | .(JavaScript must be enabled to view this email address) 

FRS Office

This area of the Controller’s Office is the data custodian for the Financial Records system (FRS) data and reporting and is responsible for regular system checks and balances to maintain data integrity. The FRS area also provides user support for financial report and download requests as well as system data discrepancies.

Website | Contacts | .(JavaScript must be enabled to view this email address) 

G

General Accounting

The General Accounting area of the Controller's Office is responsible for the daily operations of the University's accounting system FRS including the flow of transactions to the general ledger, maintenance of accounts (non-sponsored) and department numbers, coordination of the month/year end closings and security access control. The Batch Reference List link provided below gives information including the name of the individual or the subsystem that originated a transaction and a telephone number to call if there are questions about the transaction.

Website | Revenue Codes | Expense Codes | Chart of Accounts | Account and Department Number Maintenance | Batch Reference List | Transaction Codes | Forms | FAQs | Contacts | .(JavaScript must be enabled to view this email address) 

I

Internal Controls

The section will provide information regarding financial Internal Controls.

Website | .(JavaScript must be enabled to view this email address) 

L

Logo Licensing

The University of Miami strives to protect the name and marks of the University of Miami and enhance the image of the University through its licensing program. The formal licensing program is administered through Auxiliary Services in partnership with the Collegiate Licensing Company (CLC).

Website | Guidelines | How to become a Licensee | FAQs | Contacts | .(JavaScript must be enabled to view this email address) 

M

Mail Services

The UM Post Office offers a full array of postal services to include stamps, Priority and Express Mail, money orders, and PO Box rentals. The UM Mail Services team also ensures the timely delivery of all University incoming, outgoing, and inter-office mail.

Website | Policy | Contacts | .(JavaScript must be enabled to view this email address) 

P

Payroll

The Payroll office is responsible for providing and promoting Payroll services which meet the needs of faculty, staff, and administrators.

Website | Policies and Procedures | Pay Schedules | Pay Statements and W4 Information | Tax Information | Forms | Contacts | .(JavaScript must be enabled to view this email address) 

Printing / Copying

Document Services and Solutions (DSS) is the Department that manages the printer/copier and multifunction devices fleet on all campuses. It you need equipment, service or supplies contact DSS.

Website | Departmental Fleet | Document Centers | Customer Service | UMH Fleet | .(JavaScript must be enabled to view this email address) 

Property Accounting

The Property Accounting section of the Controller's Office is responsible for maintaining accounting systems that reflect the University's Property, Plant and Equipment assets.

Website | UMAPPS-Movable Equipment System | Policies | Forms | Contacts | .(JavaScript must be enabled to view this email address) |  

Purchasing

The Purchasing Department is responsible for purchases of goods and services at the University of Miami. Purchasing approves new vendors before they are added to our vendor database, negotiates and signs contracts, and issues University purchase orders.

Website | Policies and Procedures | UMeNet | Forms | Order Printed Forms | Contacts | .(JavaScript must be enabled to view this email address) 

Purchasing Card (PCard)

The PCard is a corporate American Express card that provides an efficient and effective method for procuring small dollar commodities related to University business.

Website | Overview | Application Process | Forms | User Guide | Online Tools | Mapping Schedule | Feedback 

R

Records Management and Retention

The Department of Records Management and Retention works with the University Community to ensure legal compliance in the management of University records and reduction of cost.

Website | Records Retention Policy | Contacts | .(JavaScript must be enabled to view this email address) 

Risk Management

The Department of Risk Management is responsible for the preservation of the University’s assets, both human and physical. This is accomplished by identifying, defining, assessing, preventing and reducing risks facing the University of Miami.

Website | Policies and Procedures | Forms | Regulations | Refunds | .(JavaScript must be enabled to view this email address) 

Office of Research Administration

The Office of Research Administration serves the Coral Gables, Miller School of Medicine and Rosenstiel Marine School research communities by providing assistance with: finding funding; budget development; Medicare coverage analysis; contract/subcontract development, negotiation and execution; development, approval and submission of proposals; award receipt, negotiation and acceptance; sponsored account opening and budget distribution; expenditure compliance; financial and effort reporting; account reconciliation and closeout; and training in research administration.

Website | Research Forms | UM Rates & Information | Clinical Research | Research Proposal Lifecycle | Education & Training | Research Administration Policies | UResearch | .(JavaScript must be enabled to view this email address) 

T

Tax Services

The Tax Services area of the Controller’s Office is primarily responsible for annual Federal 1099 reporting, State of Florida reporting including Sales Tax, Communications Services Tax, Parking Surcharge and Abandoned (Unclaimed) Property.

Website | .(JavaScript must be enabled to view this email address) 

Travel Card

The Travel Card program is a U.S. Bank MasterCard available to all full time UM employees. It was designed as a convenient method for UM employees to pay for travel and entertainment business expenses without using their own money upfront.

Website | Application Process | Cardholder's User Guide | Training Documents | U.S. Bank Access Online | Cycle Schedule | FAQs | .(JavaScript must be enabled to view this email address) 

Travel Management

Travel Management serves as liaison between UM departments, disbursements, designated travel agencies, and the travel industry.

Website | Travel Policy | Car Rental | Hotels | International Travel | FAQs | .(JavaScript must be enabled to view this email address) 

U

Unclaimed Property

Unclaimed property is a term used for outstanding checks, including checks issued by the University that have not been cashed by the payee, e.g. payroll checks, checks issued to vendors, payments to human subjects, reimbursement checks, etc.

Website | Policy | Contacts | .(JavaScript must be enabled to view this email address) 

V

Vehicle Management

Any employee driving a University vehicle must adhere to the policies and procedures outlined in the policy.

Policy BSF-025 | Risk Management Policies | Risk Management Website | .(JavaScript must be enabled to view this email address) 

Vending Services

The University has an exclusive beverage agreement with Coca Cola and snack vending agreement with Gilly Vending that offers students, faculty, staff and guests of the University a wide variety of grab n’ go offerings at convenient locations throughout campus.

Website | Refunds/Installation | Contacts | .(JavaScript must be enabled to view this email address) 

W

Web Payment/Merchant Services

Departments that are interested in developing new web payment processes at the University should view our suggested Web Payment Setup Procedures for guidance on how to proceed. Departments are responsible for contacting the appropriate individuals at the University to ensure PCI compliance.

Web Payment | .(JavaScript must be enabled to view this email address) 

Workers' Compensation

The University purchases Workers’ Compensation coverage for all employees of the University who are injured in the workplace. This coverage provides employees with the indemnity and medical benefits required by the laws or acts of the State of Florida Department of Financial Services.

Worker's Compensation | Risk Management Website | .(JavaScript must be enabled to view this email address)