Version dated: September 12, 2012
FOR NEW FACULTY
- List of helpful contacts.
- Please ensure you have access to the College of Engineering’s (S:) share (Engineering Global Shares) drive. You should ask your departmental manager to include the request for access in the IDR being submitted to IT to set up your computer. For those who do not have access to the share drive, some material is available through Blackboard through the “COE Faculty” folder under “My Organizations.”
- Instructions and templates for submitting research proposals are available on the share drive at S:\Research\Preaward. Please contact the Dean’s office (x2908) for training that focuses on College of Engineering procedures. See Powerpoint slides.
- Funding opportunities can be found through multiple means. These include on-line resources available through the University of Miami Office of Research home page including instructions for the use of SpinPlus. We also highly recommend that faculty network through professional contacts including program managers at funding agencies, to learn more about potential funding opportunities.
- The University of Miami also offers workshops and courses in research development.
- Tips for initiating contacts at NSF. It is important that faculty communicate with program managers BEFORE submitting a proposal to make sure that the research to be proposed is within their program area. There are several ways to do this and faculty should take advantage of these multiple ways of working with your program manager. These ways include:
- Volunteer to serve on a review panel for proposals. Contact your program director directly if you would like to volunteer.
- Participate in an NSF-sponsored training session where your program manager will be presenting. These training sessions take place in Washington DC and at Universities throughout the U.S. NSF does not market these training sessions collectively. They are typically advertised on program or directorate specific NSF-web sites.
- Direct contact with the Program Manager, by email, phone or in person. Before contacting your program manager – do your homework and go through the information available on the NSF web site. Several program managers indicated that they would like to see some sort of project summary so they can comment on the appropriateness BEFORE the proposal is submitted. When you contact your Program Manager concerning a possible research idea, include a short (1 page) written summary of that idea.
- Sign up on the NSF listserve through NSF site.
TRAINING FOR EXISTING FACULTY(Applicable Powerpoint Presentations from September 17, 2012 Training Session are included where applicable)
- Basics of grant and contracts administration was presented on December 9, 2013 by the University’s Office of Research Administration. The Powerpoint presentation has a list of University-level contacts for various Pre- and Post-Award functions.
- Conflict of Interest. All researchers are required to complete a two-part process that addresses possible conflicts of interest. This must be completed prior to submitting research proposals. The first part is an on-line training module in conflicts of interest that can be accessed at CITI COI Training site). The second part is completing a disclosure. The disclosure forms can be accessed at the DPS site. See Powerpoint slides.
- Responsible Conduct of Research. All researchers within the College of Engineering are to complete training in the responsible conduct of research (RCR) during the first academic semester of arrival. RCR training is valid for a period of four years. Visit the following web sites for more information about the University-level RCR program and the engineering guidelines for RCR training.
- Export Control. It is the policy of the University of Miami to comply with all U.S. export control laws and regulations. Training is required if a research grant has language that addresses compliance with export control. Basic information about Export Control including a list of upcoming training sessions is available at Basics of Export Compliance site. See Powerpoint slides.
- Laboratory Safety. Faculty who conduct research in laboratories are responsible to assure that those who utilize the laboratory have the proper training. The University’s Environmental Health and Safety office provides a series of laboratory training sessions. See the guidance for determining the applicability of training site. The telephone number for the Office of Environmental Health and Safety is 305-243-3400.
- Internal Review Board (IRB). Research projects that utilize people and/or gather data from people will require an IRB review through the University. A protocol for IRB review can be submitted through the University at HSRO site. The Human Subjects Research Office can also be contacted by telephone at 305-243-3195. See Powerpoint slides
- Institutional Animal Care and Use Committee (IACUC). Protocols must be formally submitted to the University’s IACUC for research projects that utilize animals for experimentation. Workshops and seminars for those who plan to conduct studies utilizing animals are available through the University of Miami’s Office of Research.
- Additional training opportunities are available through the University’s Office of Research. These additional training opportunities include, but are not limited to, award administration, research information systems, and technology transfer.
- Post Award Management is available through two systems, Research Dashboard and DMAS. Research Dashboard provides consolidated account information that links the Financial and Human Resources system. DMAS provides more details financial information. PI access to Research Dashboard is automatic once an account number is issued. Faculty will need to request permission for DMAS access.
- Working with Students, Postdoctoral Associates, and Visiting Scholars. All working relationships, whether paid or unpaid, need to be approved by the Department Chair. Even volunteers need to be cleared through the Department. Before completing any forms please ask the Departmental Staff Manager to contact the appropriate office before completing the volunteer forms. If a student is to be hired for pay, please contact the departmental staff manager who will help facilitate the process. Some basics are available here. The basics of hiring a post-doctoral associate are available here. International Visiting Scholars are not considered volunteers and the University of Miami has different departments that need to be contacted in order to obtain permission for inviting an international visiting scholar. Please contact your Department Chair and Departmental Staff Manager concerning the process for inviting Visiting Scholars to campus.
TRAINING FOR GRADUATE STUDENTS Please refer to the training section of Addendum to Graduate Student Offer LettersTRAINING FOR UNDERGRADUATE STUDENTS
Please refer to the Undergraduate Research Opportunities