Undergradaute Terms and Conditions
All terms and conditions are subject to change based upon revision to regulations by the U.S Department of Education and Florida Department of Education; and/or revisions to the policies and procedures of the University of Miami.
The University of Miami Office of Financial Assistance Services communicates with students and their parents by e-mail. Students are responsible to monitor their CaneLink account and for checking their email account regularly. If a student misses an important deadline or loses eligibility because they did not resolve an outstanding issue, they cannot hold the Office of Financial Assistance Services at fault.
ESTIMATED FINANCIAL AID AWARDS
The students’ award may be “ESTIMATED” due to a variety of issues that will require them to resolve before their financial aid can be disbursed. They will monitor any outstanding requirements on CaneLink and submit the necessary documentation as soon as possible. They understand that if they fail to complete the financial aid process by the priority deadline that their financial aid eligibility may be affected or that they may not be eligible for a variety of funds that they may have received in previous years.
If selected for “Verification”, the student understands that they will need to provide the Office of Financial Assistance Services a variety of documents to validate the information they submitted on their CSS Profile and Free Application for Federal Student Aid (FAFSA). They understand that if the information submitted on their application is different than their verification information, it will/may change their financial aid award based on new information.
FINANCIAL AID OVER-AWARDS
The student must understand that financial need is the difference between the cost of attendance (COA) and the amount of their family’s expected family contribution (EFC) as calculated by the Institutional Methodology formula from data they provided on the CSS Profile.
They must understand that their eligibility may change if they receive funds from another source that is not included on their initial financial aid award. They must also understand the financial aid office will communicate with the changes and that they are required to review CaneLink frequently to understand how their award may have been affected.
The student must understand that if they receive an outside scholarship or additional state grants/scholarships that their award may be affected. They will need to submit all information from the scholarship agency to the Office of Financial Assistance Services as soon as they are notified that they will be receiving additional funds. They understand that the Office of Financial Assistance Services will first fill any gap between the institutional EFC and federal EFC, and then reduce their loans/work study, before reducing any need-based grant eligibility in their financial aid package.
They understand that they can request that the financial aid office reduce their work study before reducing their loan eligibility, however, they must do so in writing with the Office of Financial Assistance Services.
FEDERAL AND INSTITUTIONAL WORK STUDY PROGRAMS
The student must understand that there are a variety of work study (federal and institutional) positions available on and off campus. It their responsibility to find a suitable employment opportunity that fits their needs, areas of interest and academic schedule. Once they find an employer(s), they understand that they must complete a work study authorization form, I-9 form, W-4 form and a direct deposit authorization before they can begin work.
They understand that if Federal Work Study is awarded as part of their financial aid package, the amount indicated is the maximum amount they may earn during the academic year. They also understand that the amount awarded is not a guarantee of employment and that if they apply too late in the hiring season, they may not find a suitable position to take advantage of the work study program.
REPEAT COURSE WORK
The student understands that if they pass a course and need to retake that same course for a better grade that their financial aid may be affected. They will work with their advisor to ensure that they maintain their full-time status in order to receive all of their financial aid. They understand that by the end of the add/drop period, if they have not enrolled in full-time credits, their financial aid will be prorated based on the total of all the new courses that have not already been paid by their financial aid.
They understand that most federal, state and institutional aid programs require that they be enrolled as a full-time student. Full-time enrollment is defined as at least 12 credits for the fall and spring semesters. Enrollment of less than 12 credits may result in the reduction of aid.
SATISFACTORY ACADEMIC PROGRESS
The student understands that in order to be eligible for federal, state and institutional financial aid programs they must initially and continually meet satisfactory academic progress (SAP). University of Miami standards of SAP measure a student‘s academic performance both qualitatively and quantitatively by reviewing the following three areas of performance: completion rate for coursework enrolled, cumulative grade point average earned, and the maximum time frame to complete a degree. They understand that the Office of Student Financial Assistance & Employment is responsible for ensuring that they are meeting these minimum standards. The standards of SAP apply for all federal, state and college funded financial assistance programs.
They understand that if they fail to meet the minimum requirements to be eligible for financial aid, they will lose their eligibility at the end of the period of review. They will have the opportunity to appeal the loss of their financial aid; and if the appeal is approved, they will have one semester to improve their GPA and completion rate. They also understand that if their appeal is denied, there is no further recourse to reinstatement of their financial aid at this time. For further information on Satisfactory Academic Progress, please click here
WITHDRAWAL OR LEAVE OF ABSENCE
The student understands that financial aid funds are awarded with the expectation that they will complete the entire period of enrollment. They earn a percentage of funds that are disbursed with day of class of attendance. If they decide to leave school before the end of the semester or designated period of enrollment, they understand that federal regulations require University of Miami to calculate the percentage and amount of “unearned” financial aid funds that must be returned. If they complete more than 60% of the enrollment period, they will have earned all of their eligibility for that period.
They understand that this calculation may require them to repay funds that have already been disbursed or credited to their student account.
FEDERAL DIRECT STUDENT LOANS
The student understands that if they are awarded Federal Loans that they must complete an Entrance Counseling session and Master Promissory Note at http://studentloans.gov
. They also understand that they must be enrolled at least half time, be making satisfactory academic progress and meet all regulations that are required of them to receive their loan proceeds.
ENROLLMENT FREEZE / FINANCIAL AID CENSUS DATE
The student understands that the college will freeze enrollment at the end of the add/drop period for each semester. This date is the Financial Aid Census Date. All adjustments to the student’s course schedule must be made by the end of the add/drop period to avoid problems with repeat courses or disbursement issues due to insufficient enrollment. Most federal financial aid requires at least half-time enrollment including Federal Pell Grant and Federal Direct Loans. Most institutional financial aid requires full-time enrollment including need-based UM grants and merit scholarships. Adjustments to financial aid for enrollment changes after the Census Date will not be done except for Florida Bright Futures and in the case of a complete withdrawal from the University. The student understands there are no exceptions to this policy.
RECONSIDERATION OF FINANCIAL AID AWARDS
The student understands that they have the opportunity to appeal some financial aid decisions. If they wish to request a reconsideration of the financial aid, they must submit an appeal to the Director of Student Financial Aid with supporting documentation of their situation. They understand that only certain circumstances can be evaluated such as loss of income, unusual medical expenses (not premiums), separation/divorce of parent’s, death of a family member, non-discretionary expenses incurred by the family.
FULL RIDE SCHOLARS
The student understands that if the total amount of their scholarship exceeds the total amount of tuition, fees and books for the calendar year, it is their responsibility to claim that untaxed income on the applicable Federal Tax Return. They understand they must consult a tax advisor regarding their reporting responsibility.
They understand that scholarships are not taxable as long as they do not exceed expenses incurred for tuition, fees and books (not including room and board). They are responsible for determining whether the total amount of all scholarships received is greater than the total of their mandatory charges. If they have questions, they will review Publication 970 of the IRS code if they have questions about this tax filing requirement.
SUMMER LEAVE TERM EXPECTATION
A portion of the family's contribution is the responsibility of the student. UM expects the student to contribute a minimum of $2,000 from income (summer and leave term employment opportunities) and portion of any savings or other resources that may be available to the student. University of Miami follows this policy with the following exception:
In an effort to encourage participation in summer internships, UM will provide need-based financial aid to replace the summer savings expectation for all students who are unable to earn and save all or a portion of their student contribution. In order to qualify for additional financial aid, students must meet posted deadlines for participation in a summer internship. NOTE: The additional financial aid may take the form of increased work-study employment, student loan and/or grant (if applicable) as determined by the student’s financial aid eligibility and University of Miami’s awarding policies.