Important changes to  Travel Policy D015

 ( June 12/08 )

Changes include:

• Boarding Passes are no longer required to be submitted with BERFs.

• Baggage charges will be reimbursed when reasonable and necessary i.e.,  traveling with heavy or bulky materials or equipment necessary for conducting business and/or traveling for more than five consecutive business days.  The circumstances or cause for excess baggage charges must be documented on the BERF.

• Conference agenda i.e. a one or two page summary of conference activities should be submitted with the BERF. 

• The traveler's supervisor's signature or his/her designee is required on the Berf. 

Original receipts are required for airline, car rental, hotel, meals and entertainment expenses.  Receipts for other incidental or miscellaneous expenses are required when the expense totals $75 or more per event. 

Domestic travel Per Diem meal allowance is $50.  Travelers have the option of choosing the per diem allowance or receipt method of reimbursement for each trip. 

These and other requirements apply to travel and business expenses charged to non-sponsored as well as sponsored program accounts.  

If there are any questions, please contact Elsa Liauwapau at eliauwapau@miami.edu

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