Human Resources

Human Resources - Forms

Print this page | E-mail this page

Some of the forms on this page are in Portable Document Format (PDF). In order to view them you may have to download and install Adobe Acrobat Reader. Free versions are available on the Adobe Acrobat Website.

 

A  B  C   D  E  F G  H  I  J  K  L  M  N  O  P   Q  R  S  T   U   V  W  X  Y  Z

 

A

Use this form to request late/early arrivals, future absences, or other deviations from your regular work schedule. Form Contact:  Jackie Henderson (A-F), Maria Vicente (G-O) or Nadieska Miranda (P-Z)

Use this form to record absences for monthly paid employees.  You may submit this form to the appropriate central office for the employee's file. Form Contact:  Jackie Henderson (A-F), Maria Vicente (G-O) or Nadieska Miranda (P-Z)

Use this form to acknowledge the Drug Free Workplace policy.  Form Contacts: Isaac Quinones, Andrae Brooks or Lizeth Obando

 

Use this form to acknowledge current enrollment as a student at a high school, college, or university.  Form Contact: Mary Eymann

Use this link as a reference for employee address changes.

These forms are required by the appropriate central office when employees opt for alternate work schedules. Form Contacts:  Jackie Henderson (A-F), Maria Vicente (G-O) or Nadieska Miranda (P-Z)

 

B

Use this form for all new hire and rehire employees located on the Coral Gables  or Rosenstiel Marine campuses (not for student or faculty employees).  Form Contacts: Isaac Quinones, Andrae Brooks or Lizeth Obando

C

This form is to be completed by a Health Care Provider for employees requesting a medical, FMLA (Family Leave) or industrial (worker's compensation) Leave of Absence.  Submit this form with a University Leave of Absence Request. Form contacts:   Jackie Henderson (A-F), Maria Vicente (G-O) or Nadieska Miranda (P-Z) 

This form is required for employees leaving the University or who will be on an extended Leave of Absence.  To ensure that there is no delay in processing the last paycheck, complete this form in full and submit to the appropriate office two (2) weeks before an employee's last working day.  Form Contact: Mary Eymann

Employees who have volunteered at commencement ceremonies may use this form to record and submit their time to their supervisors. Form Contact: Mary Eymann

 

          This form is used to collect reports related to background checks, education, DMV data, and  

          others related to employment.  Form Contact: Mary Eymann

D

Submit this form to gain access to the Data Warehouse. Form Contact: Mary Eymann

This form should be completed for new hires, rehires, promotions, transfers, and changes in classification. Form Contact: Mary Eymann

This form is to be used by departments when disciplinary action is in order.  Submit this form to the appropriate central office.  Form Contact: Mary Eymann

Please refer to the following policies for more information:   

 

This form is used to request access to the DHRS system.  For access to submit or approve DHRS documents, the DHRS Approval Loop Form must accompany the DHRS access form if there is an approval loop at the department level.  You may fax the request but the original form must be forwarded to Human Resources. 

This form is required for a DHRS user that will submit or approve employee documents on the Coral Gables Campus. Form Contact: Mary Eymann

This form is required for a DHRS user that will submit or approve employee documents on the Medical Campus. Form Contact: Cynthia Holcomb

  • DHRS Document Checklists for

 

-Departmental Submitters

On this page you will find a list of all the DHRS Document Checklists. Form Contact: Maria Vicente

 

-HR Use Only

On this page you will find a list of all the DHRS Document Checklists for HR central office. Form Contact: Maria Vicente

 

-DHRS Web - HR Use Only

 

On this page you will find a list of all the DHRS Web Document Checklists for HR central office. Form Contact: Maria Vicente

Use this form to donate vacation time to another employee for use as sick time when their balance is zero. Click on this link for instructions: Procedure: For Employee Donation of Vacation Time And Journal Entry Process  Contact: Mary Eymann

 

E

This form is used for scholastic verification. Form Contact: Maria Vicente

What to do about unwanted e-mail for ex-employees, ex-students, or anyone that is no longer associated with UM. Contact: Mary Eymann

Existing employees may change their permanent e-mail address or request a change to their e-mail alias.  The Special Processing option on this form can be used to request an exchange email address for an individual that is not in the University's DHRS system (such as consultants, new employees, others).  Also provided is information about departmental e-mail and/or  general information about how the e-mail system works. Information Contact: Mary Eymann

To be completed by New Hires and Transfers as indicated by the position. Form Contact: Maria Velarde

To be completed by New Hires and Transfers as indicated by the position. Form Contact: Sandra Chen

Form Contact: Cecil Roomes

 

This form is used by supervisors and HR liaison's to submit information about employees that will be separating from the University.  A confidential exit interview survey will be emailed to these employees by the Gables Human Resources office.  This applies only to Administrative/Professional and Clerical/Technical/Service/Nursing employees belonging to the Coral Gables and Rosenstiel campuses.  Faculty, Research and employees of the Medical Campus should should not be included in this form.  Form Contact: Mary Eymann

F

This form is sent to employee?s home address when a medical or family leave of absence is approved by the Human Resources or Faculty Affairs offices. Form contacts: Denise Eutsey - Faculty and Research Employees,  Jackie Henderson (A-F), Maria Vicente (G-O) or Nadieska Miranda (P-Z)

Use this form to request access to the Financial Records System (FRS) and for access to DMAS. Form Contact: Nancy Muxo

G

Use this form to make a formal request for a grievance review. Form Contact: Lisi Carreno

 

H

Use this form for all new hire and rehire employees located on the Coral Gables or Rosenstiel Marine campuses.

 

Form Contacts: Isaac Quinones, Andrae Brooks or Lizeth Obando

 

Permanent hourly paid employees can use this to calculate vacation time remaining for the fiscal year. Form Contacts:  Jackie Henderson (A-F), Maria Vicente (G-O) or Nadieska Miranda (P-Z)

 

I

All employees must complete this form on or before the first day of work.  Acceptable documents are listed on the form and only originals may be presented.  The original I-9 and a copy of acceptable documents must be forwarded to the appropriate  central office. Form Contact: Maria Vicente

Use this as a guide in completing the I-9 form. Form Contact: Maria Vicente

This form is used for access to IDMS Applications. Form Contacts: Rob Sevilla and Laveter Lawton

 

Use this form for all new hire and rehire employees located on the Coral Gables or Rosenstiel Marine campuses.

 

Form Contacts: Isaac Quinones, Andrae Brooks or Lizeth Obando

Form Contact: Andrea Lindor

 

Use this form to complete the recruitment process. Form Contacts: Isaac Quinones, Andrae Brooks or Lizeth Obando   

 

J 

 

K

 

L

Use this form to generate address labels or to send a message via email to a selected group of employees. Form Contacts: Gwen Burns, Mary Eymann 

This form is to be used by employees requesting a Leave of Absence of more than 11 work days or 14 calendar days.

Form Contacts:  Jackie Henderson (A-F), Maria Vicente (G-O) or Nadieska Miranda (P-Z)

For employees requesting a medical, FMLA (Family Leave) or industrial (worker's compensation) Leave of Absence, submit the   FMLA package to the appropriate central office.  (FMLA PACK is to be completed by Human Resources)

 

For employees requesting a medical or maternity Leave of Absence with Short Term Disability, submit the Medical/Maternity Leave of Absence with Short Term Disability Package to the appropriate central office. 

 

Form Contacts:  Jackie Henderson (A-F), Maria Vicente (G-O) or Nadieska Miranda (P-Z)

Form used to establish a Listserv. Form Contacts: Bob Syren, Mary Eymann

 

M

 

N

  • New Hire Packages

These new hire packages are to be completed by new hire/rehire employees that have been offered a position at Coral Gables and Rosenstiel Campuses. Form Contacts: Isaac Quinones, Andrae Brooks or Lizeth Obando   

O

 

P

This form is used for submitting position requests for School of Medicine faculty only. 

This form provides adequate documentation of the University?s good faith search efforts to achieve its affirmative action goals.  The data provided are recorded and retrieved for EEO reporting. A faculty candidate shall not be offered the position until posting requirements are met and Equality Administration verifies the search has met the EEO Guidelines. Form Contact: Equality Administration 8-3064

Supervisors must complete a performance evaluation for each employee once annually or as directed for probationary periods (new hires, rehires, transfers and promotions). Form Contact: Mary Eymann

This form is used for new hire's changes of address and/or phone. Form Contact: Mary Eymann

Use this to process employee events. Form Contact: Mary Eymann

This online form is to create, reclassify or fill vacant positions.  Form Contact: Mary Eymann

This form is used to establish the approval loop for your department for the position requisition (Ariba/UMeNet).

The probationary period package contains the forms a supervisor must process for new, transferred or promoted employees. Form Contact: Mary Eymann

 

Q

Use this guide to assist you in completing the Personnel Event Form (PEF). Form Contact: Mary Eymann

 

R

Form Contacts: Isaac Quinones, Andrae Brooks or Lizeth Obando   

Generic resignation form. Form Contact: Mary Eymann

To be used to return to work upon the return of a medical leave of absence, sick time, or similar occurrence.

Form Contacts:  Jackie Henderson (A-F), Maria Vicente (G-O) or Nadieska Miranda (P-Z)

 

S

 

T

Telephone time and attendance manual for employee. Information Contact: Farah Marchong

 

Telephone time attendance supervisor group form. Form Contact: Farah Marchong

Used for new employee reference verification. Please see Checking References memorandum. Form Contacts: Isaac Quinones, Andrae Brooks or Lizeth Obando

Use this form to request a temporary pool employee if you are on the Coral Gables or Marine Campus. Form Contact: Corlis Robinson

 

Use this form to request a temporary pool employee if you are on the Medical School Campus.   You may also contact Marie Alvarez in the Medical Temporary Pool at 305-243-6515. 

Use this form to revise previous Kronos time input. Form Contact: Payroll Office at 306-284-3664

Use this form to request the Transit Pass

Use this form to cancel your enrollment in the transit pass program. 

 

 

U

This upward performance appraisal program provides an opportunity for supervisors to obtain feedback from those they supervise. Form Contact: Mary Eymann

V

Use this form as a guide to calculate how much vacation you must use before the end of the fiscal year extension.  This applies only to non-exempt regular employees.  

This form is to be completed by persons who wish to provide volunteer services to the University.  Please read the Volunteer Policy for more information. Form Contact: Mary Eymann

 

W

 

X

 

Y

 

Z

 

 

Human Resources Home

 

Frequently Asked Questions

 

For more information please click on the askUM Logo: